Administration & Procurement Specialist

Job description

**Who we are** Neros is a defense technology company rebuilding America’s drone industrial base. We design and manufacture high-performance unmanned systems that are tested in combat, iterated at startup speed, and built at massive scale. Our team culture is fast, hands-on, and obsessed with closing the gap between design and deployment. As drones transform the character of warfare, Neros is delivering the systems the West needs to compete on the modern battlefield and deter the adversaries of democracy. We’re hiring engineers, operators, and builders who want to move fast, take on extreme ownership, and get capability into the hands of warfighters in months, not years. **What you will be doing** As an Administration & Procurement Specialist, you will help ensure that our Ukraine team has everything it needs to operate effectively, from components and equipment to a well-functioning office. This is a highly hands-on role for someone who enjoys keeping things organized, working with suppliers, coordinating multiple requests, and making sure things happen on time. **Responsibilities** - Manage day-to-day procurement requests, from sourcing suppliers and collecting quotations to placing orders and tracking deliveries - Compare supplier offers and support purchasing decisions based on cost, quality, availability, and delivery timelines - Build and maintain strong working relationships with local suppliers and service providers - Maintain clear and accurate procurement records and documentation - Receive and track components, equipment, and other purchased items - Maintain inventory records and support regular inventory counts and stock monitoring - Coordinate local deliveries, couriers, and other logistics needs - Support international shipments and coordinate with logistics providers and relevant internal teams - Coordinate day-to-day office operations, supplies, equipment, maintenance, and workplace needs - Support workplace setup for new team members - Coordinate business travel and accommodation for employees and visitors - Support other logistical and administrative needs of the Ukraine team - Build and maintain simple, clear processes and SOPs within your area of responsibility **You should have the following** - 2–4+ years of experience in procurement, administration, logistics, operations, or a similar role - Hands-on experience working with suppliers, sourcing products or services, and managing purchases - Experience maintaining procurement, inventory, or other operational records - Strong organizational skills and the ability to manage multiple requests and priorities simultaneously - High attention to detail, particularly when working with orders, documentation, deliveries, and deadlines - Strong Excel or Google Sheets skills - High ownership mindset, you follow tasks through from request to completion - Comfortable working independently and solving day-to-day operational problems - English at approximately B1+ level for communication with international colleagues - Willingness to work in a hands-on, fast-moving environment where priorities can change quickly **Nice to have** - Experience with international logistics, shipments, or imports - Experience in hardware, electronics, manufacturing, defense tech, or another product-based environment - Experience building procurement, inventory, or administrative processes from scratch - Experience supporting a growing office or operational team