Administration Specialist

Job description

Welcome to Haleon. We’re a purpose-driven, world-class consumer company putting everyday health in the hands of millions. In just three years since our launch, we’ve grown, evolved and are now entering an exciting new chapter – one filled with bold ambitions and enormous opportunity. Our trusted portfolio of brands – including Sensodyne®, Panadol®, Advil®, Voltaren®, Theraflu®, Otrivin®, and Centrum® – lead in resilient and growing categories. What sets us apart is our unique blend of deep human understanding and trusted science. Now it’s time to fully realise the full potential of our business and our people. We do this through our Win as One strategy. It puts our purpose – to deliver better everyday health with humanity – at the heart of everything we do. It unites us, inspires us, and challenges us to be better every day, driven by our agile, performance-focused culture. About the role: The Administration Compliance Specialist serves as the compliance, safety, and governance expert for all administrative functions at the Jamshoro site. The role ensures adherence to Haleon policies, SOPs, EHS standards, statutory requirements, and quality systems across Admin-controlled areas including facilities, housekeeping, transportation, time office, and general service Role responsibilities : Monitor compliance with Haleon policies, SOPs, and statutory requirements across all admin functions. Maintain an audit-ready environment through documentation control, record accuracy, and timely reporting. Conduct periodic compliance checks, gap assessments, and risk evaluations. Ensure vendor compliance with contractual terms, SLAs, safety standards, and labor laws. Support internal and external audits; coordinate evidence, responses, and corrective actions. Support the site with EW Relations management aspects (e.g. data management and administrative compliance of 3P contracts would be centralized i.e. the individual will work closely with BOs at site to ensure contract related compliances under a defined framework to ensure our Legal compliances Oversee compliance of attendance processes, biometric systems, and Time Trax (or equivalent) controls. Validate overtime, shift rosters, leave records, and contractor attendance sheets. Ensure accurate and timely submission of attendance data to HR and Payroll.Identify discrepancies, highlight anomalies, and implement corrective measures. Ensure all facility operations (canteen, utilities, office spaces, meeting rooms, residences) follow SOPs and safety standards. Track AMC renewals, service schedules, and vendor performance. Maintain compliance logs for pest control, HVAC, water testing, waste management, and other facility services. Monitor adherence to 3P (People, Process, Performance) housekeeping standards. Conduct routine inspections and maintain hygiene audit reports. Ensure cleaning chemicals, tools, and machines meet compliance and safety requirements. Track manpower deployment and ensure contractor compliance. Ensure compliance of pool cars, staff transportation, and logistics vehicles with company policies and legal requirements. Monitor route planning, fuel consumption, driver rosters, and vehicle documentation (tax, fitness, insurance). Maintain fleet logs, GPS reports, and preventive maintenance schedules. Conduct periodic checks on driver behavior, safety compliance, and vehicle readiness Ensure preventive and corrective maintenance activities follow SOPs and safety protocols. Track asset inventories, AMC renewals, and contractor performance. Support facility upgrades and ensures documentation for all works. Maintain centralized compliance dashboards, trackers, and audit logs. Prepare monthly compliance reports for Site Admin leadership. Identify process gaps and recommend improvements to strengthen governance. Support digitalization of admin processes to enhance transparency and efficiency. Ensure Admin, Facility, and contractor teams complete required compliance training, periodic reviews, refresher courses, and SOP sign-offs. Maintain training records and strengthen capability-building programs. Candidate profile: 4-6 years of experience in IR, administration, compliance, or facility governance roles. Experience in FMCG, pharma, or manufacturing environments preferred. Familiarity with ISO standards, EHS compliance, and audit processes is an advantage Experience managing compliance-related projects and familiarity with manufacturing and packaging operations. Hands on experience with SAP Ariba, time management systems (e.g., TimeTrax), and advanced proficiency in Microsoft Office for reporting and documentation Why Haleon? Our Win as One Framework is a simple, stretching definition of our future direction. It includes our purpose, ambitions, strategic drivers, and behaviours that will enable us to Win as One. This framework guides our decision-making, strategy, and culture. The successful candidate will demonstrate the following capabilities: Consumer first, always: Engage key business counterparts and operational stakeholders to deliver operational execution of Haleon strategies related to eCommerce activities, always putting the consumer first. Collaborate for impact: Establish and maintain relationships with critical groups to ensure customer knowledge is utilized to inform and deliver on the eCommerce roadmap, collaborating for impact. Unlock value, at pace: Drive business process improvement throughout the commercial and operational support teams, unlocking value at pace. Grow myself and others: Continuously look for opportunities to learn, build skills, and share learning, growing myself and others. Code of Conduct as a Leader within Haleon , as a manager, you have an important responsibility to ensure that this Code is applied correctly and to promote an ethical culture. Be the role model that brings our Code to life, by always acting with the highest ethical standards. Ensure your team, especially new members, are familiar with our Code and the Ethics & Compliance contact, in your market. Maintain an environment of trust that allows all to Speak Up, reinforcing the guarantee of anonymity and non-retaliation. Listen to your team and promptly raise any compliance concerns you become aware of. Make any necessary corrective and preventive decisions, in a timely manner. Recognize those in your team who display ethical behavior; share examples of good ethical decision-making, so all understand how we expect them to act. Provide timely support into any company investigation of potential wrongdoing Job Posting End Date 2026-10-27 Equal Opportunities Haleon are committed to mobilising our purpose in a way that represents the diverse consumers and communities who rely on our brands every day. It guides us in creating an inclusive culture, where different backgrounds and views are valued and respected – all in support of understanding and best serving the needs of our consumers and unleashing the full potential of our people. It’s important to us that Haleon is a place where all our employees feel they truly belong. During the application process, we may ask you to share some personal information, which is entirely voluntary. This information ensures we meet certain regulatory and reporting obligations and supports the development, refinement, and execution of our inclusion and belonging programmes that are open to all Haleon employees. The personal information you provide will be kept confidential, used only for legitimate business purposes, and will never be used in making any employment decisions, including hiring decisions. Adjustment or Accommodations Request If you require a reasonable adjustment or accommodation or other assistance to apply for a job at Haleon at any stage of the application process, please let your recruiter know by providing them with a description of specific adjustments you are requesting. We’ll provide all reasonable adjustments to support you throughout the recruitment process and treat all information you provide us in confidence. Note to candidates The Haleon recruitment team will contact you using a Haleon email account (@haleon.com). If you are not sure whether the email you received is from Haleon, please get in touch.