Administrative Analyst - Science Triangle

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Closing Date: Type of Position: Staff - Clerical Workstudy Position: No Job Type: Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas at Little Rock The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180 . For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180 . Department: Donaghey College of Science, Technology, Engineering & Mathematics Department's Website: Summary of Job Duties: UA Little Rock is seeking to hire an Administrative Analyst for the Science Triangle. The Administrative Analyst will provide administrative, operational, and organizational support for the Science Triangle initiative at the University of Arkansas at Little Rock. The position supports the daily operations and coordination of activities associated with the Shellam Flake Planetarium, UA Little Rock Observatory, and Museum of Natural History, as part of the Science Triangle initiative. The Administrative Analyst serves as a central point of communication for internal and external stakeholders, university staff, faculty, outreach coordinators, student workers, volunteers, community partners, and assists with scheduling, event coordination, records management, communications, visitor engagement, and office operations. The individual in this role must demonstrate professionalism, discretion, strong organizational skills, and the ability to manage multiple priorities in a dynamic educational and public outreach environment. This position is governed by state and federal laws and agency instituiton/policy. Qualifications: Required Education and/or Experience: Associate degree in business administration, communications, public administration, office administration, or a related field; or equivalent combination of education and experience; Demonstrated administrative or executive support experience; Strong organizational, communication, and interpersonal skills; Proficiency with standard office software, scheduling systems, and digital communication tools; Ability to manage multiple tasks and deadlines effectively. Preferred Education and/or Experience: Bachelor’s degree in business administration, communications, public administration, or a related field; Experience working in higher education, public-facing educational organizations, museums, science centers, outreach programs, or nonprofit organizations; Experience supporting public events or educational programming; Familiarity with university administrative systems and procedures; Experience with website management, social media, or event coordination; Experience using event registration, customer relationship management (CRM), or visitor management systems. Job Duties and Responsibilities: Administrative Support Provide direct administrative support to the Director of the Science Triangle; Manage calendars, appointments, meetings, and travel arrangements; Prepare correspondence, reports, presentations, agendas, and meeting minutes; Maintain organized records, files, databases, and operational documents; Assist with budget tracking, purchasing requests, reimbursements, and financial documentation. Perform other duties as assigned. Program & Event Coordination Maintain and coordinate a unified Science Triangle calendar encompassing educational programs, outreach activities, facility reservations, and special events; Coordinate event logistics, including facility reservations, registrations, communications, catering, transportation, audiovisual support, and post-event follow-up; Support the coordination of public events, workshops, astronomy nights, educational programs, exhibitions, and outreach activities; Assist with scheduling facility use for the planetarium, observatory, and related Science Triangle programs; Coordinate logistics for visiting speakers, school groups, community partners, and special events; Assist with registration and communication activities. Communications & Public Engagement Serve as a primary point of contact for inquiries from students, faculty, schools, community organizations, and the public; Assist with the preparation and distribution of promotional materials, newsletters, announcements, and outreach communications; Support website content updates and coordinate with university marketing personnel regarding social media and promotional activities; Provide professional customer service to visitors and stakeholders; Assist with visitor reception, guest services, and public-facing operations associated with Science Triangle facilities and programs. Office Operations Maintain office supplies, scheduling systems, and operational workflows; Assist in coordinating student workers, volunteers, and temporary staff schedules; Ensure proper handling of confidential information and university records; Support compliance with university administrative procedures and policies. Coordination & Collaboration Facilitate communication among university departments, outreach personnel, faculty, and external partners; Assist with grant administration, documentation, reporting, and recordkeeping activities associated with Science Triangle projects and programs; Support strategic initiatives and special projects led by the Director; Participate in planning meetings and operational coordination activities. Knowledge, Skills, and Abilities: Excellent written and verbal communication skills; Strong attention to detail and organizational abilities; Ability to organize and coordinate multiple events and projects simultaneously; Ability to interact professionally with diverse audiences; Ability to maintain confidentiality and exercise sound judgment; Ability to work independently and collaboratively in a fast-paced environment; Ability to work occasional evenings and weekends in support of Science Triangle programming and special events; Commitment to supporting public engagement and STEM education initiatives. Additional Information: Salary Information: $36,327 Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Tansel Karabacka, Ph.D. | Professor and Dean Donaghey College of Science, Technology, Engineering, and Mathematics University of Arkansas at Little Rock All application materials must be uploaded to the University of Arkansas System Career Site Please do not send to listed recruitment contact. Pre-employment Screening Requirements: Criminal Background Check, Financial Credit Check, Sex Offender Registry The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry ( MVR ) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion Frequent Physical Activity: Manipulate items with fingers, including keyboarding, Sitting Occasional Physical Activity: Kneeling, Standing, Walking Benefits Eligible: Yes