Administrative and Events Coordinator

PLI is searching for an administrative professional to fill the role of Administrative and Events Coordinator (responsibilities and qualifications are described below). Work in a collaborative environment with a diverse, employee community where staff enjoy a generous benefits package and a genuine commitment to a work-life balance (4+ weeks of paid time off and hybrid remote/in-person schedules for most roles).

SUMMARY

The Administrative and Events Coordinator will support the needs of the Senior Program Attorney ("PA") in the preparation and presentation of continuing legal education (“CLE”) programs. The Administrative and Events Coordinator must have excellent writing and editorial skills with impeccable attention to detail. Experience working with attorneys and/or high-profile executives is strongly preferred.

KEY RESPONSIBILITIES

• Collaborates with PA on an ongoing basis to ensure the continuing legal education programs are executed seamlessly.
• Maintains and updates portal and/or Salesforce database regularly, taking special care to ensure all program and faculty details are complete and correct, and appropriately tracks and updates information, communicating all changes to other departments, as needed.
• Communicates effectively and efficiently with faculty (speakers) and internal PLI departments via phone and email. Communication includes but is not limited to:
• Preparing and sending standardized letters and correspondence
• Requesting and tracking the receipt of all required forms and materials – e.g. releases, bios, Course Handbook materials, PowerPoint presentations, etc.
• Tracking/updating contact and marketing listing information
• Assisting with speakers’ requests
• Responds to all communications (internal and external) in a timely manner, keeping PA up to date on the status of ongoing projects.
• Works with PA to prepare and submit Course Handbooks for publication, including but not limited to obtaining reprint permission from copyright holders.
• Assists with pre-program preparation, including assembly of Chair Packets, program binders for the PA and Coordinator, AV schedules, and press lists.
• Processes registration lists and other reports as requested by PA.
• Acts as the “face” of the program on the day of the live program. Greets faculty and attendees at the registration desk and informs them of necessary information.
• Answers emails and any incoming telephone calls in a friendly and professional manner, responds to inquiries and provides assistance as necessary. Keeps PA informed of all communications and actions taken in response to inquiries.
• Reviews and edits marketing pieces, including brochures, flyers, letters, emails, annual report, and catalog copy.
• Inputs PA's revisions to annual and newly created Program Budgets on a timely basis.
• Calculates speakers’ CLE (or other continuing professional education) credits.
• Performs other administrative tasks, as needed.
• Arranges conference calls, special meetings, and faculty dinners.
• Maintains awareness of multiple programs at different stages of development.
• Other duties, as assigned.

QUALIFICATIONS AND REQUIREMENTS

• A bachelor’s degree and 2-5 years of administrative support experience.
• Superior knowledge and comfort with various software programs, including Microsoft Word, PowerPoint, and Excel. Experience with Salesforce is a plus.
• Excellent organizational and interpersonal skills are required, in addition to superior oral and written communication skills.
• Must be a self-starter, capable of multi-tasking and possess impeccable attention to detail.
• Prior experience working with attorneys and/or high-profile executives is strongly preferred.
• Prior experience organizing events or coordinating projects preferred.
• Flexible to travel 1-2 times per year, if needed.

YOUR BENEFITS AT PLI

PLI offers a generous benefits package and is committed to creating an interesting, collegial, and supportive work environment:

• Medical, dental and vision plans for employees and their families
• Generous employer contribution to employee retirement savings account
• Ample paid time off and holidays, summer Fridays
• Flexible hybrid remote/in-person scheduling for most roles
• Unlimited access to LinkedIn Learning web-based training along with other career development opportunities
• Work-life balance initiatives
• One-time $500 Home Office Allowance
• Gym/Wellness Allowance of up to $300 each calendar year

COMPENSATION RANGE FOR THIS POSITION

$29.50 - $31.50 per hour based on a 35-hour work week (Exact compensation offer may vary based on the candidate’s job-related skills and work experience.)