Administrative Assistant 3

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact . If you have questions while submitting an application, please review these frequently asked questions . Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please l og in to Workday to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following: Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required. Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. Job Title: Administrative Assistant 3 Department: James | Business Operations Scope of Position The Administrative Assistant provides supportive services for all Advance Practice Practitioners (APP) for Health System Shared Services and The James Cancer Hospital. Processes confidential documents from Human Resources, Employee Health and other confidential credentialing materials to/from hospital areas. Coordinate onboarding schedules for nurse practitioners and assists in the credentialing process. Responsible for coordination and oversight of the James APP Nursing Staff including collaborative participation with the Centralized Credentialing Dept on the medical staff credentialing and re-credentialing processes. Responds to verification requests and maintains the confidentiality of all business/work and medical staff information. Functions as a member of the team to assure optimum performance of the department. Maintains personnel credentialing and quality files for Director of APP. The Administrative Assistant has no supervisory responsibility and maintains absolute confidentiality related to employee, business transactions, and patient information that may be viewed while carrying out various functions of the position. Position Summary The Administrative Assistant works under the general supervision of the Administrative Associate Manager and provides support for the Director of Advance Practice and Advance Practice Managers. Processes and completes confidential correspondence and other materials as requested by APP Director. Responsible for the coordination of all credentialing, tracking licensure, and certifications for advance practice providers. Reviews all credentialing paperwork for completeness, submits and track through the credentialing process. The coordinator may also process HR business transactions within Workday to ensure appropriate transactions are submitted in a timely manner. Strong leadership and teambuilding with effective communication and problem-solving skills are necessary to facilitate the timely completion of any business transactions. This position contributes to the day-to-day operations of the Advance Practice departments and adheres to the James policies and procedures, including the organization's compliance. Minimum Qualifications For Hire: Per Classified Civil Service requirements. High School graduate or GED required. Certification, vocational training, or Associates degree in relevant field may be preferred. 2 years of relevant experience required with Associate degree. 4 or more years of relevant experience preferred. Extensive computer skills preferred. Previous experience in relevant setting is highly desirable. Career Roadmap Function: Business & Planning Sub-Function: Administrative Assistant Career Band: Individual Contributor Technical Career Level: T3 Additional Information: Location: Ackerman Rd, 600 (2435) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions . The university is an equal opportunity employer, including veterans and disability.