Administrative Assistant

Job description

We are seeking an organized, detail-oriented Administrative Assistant to join our Serbia Legal & Administration Team for a temporary role covering maternity leave . This is a hybrid position with a strong focus on onsite presence . If you possess excellent time management skills and thrive in a vibrant, dynamic, and high-energy office environment, we would love to connect. Key responsibilities Administration & Onboarding: Prepare and maintain employee files, draft resolutions, and dispatch onboarding materials, invitation letters, and business trip decisions Leave & Attendance Tracking: Log working hours, manage absence records, and process documentation for employee leave Portal & Insurance Coordination: Register/deregister employees on the CROSO portal (under senior guidance), manage private health insurance enrollments/cards, and help coordinate mandatory medical exams Data Management & Archiving: Maintain accurate database records, organize and archive official documents, and perform regular data entry updates General Office & Legal Support: Handle printing, scanning, document uploads, answer main office calls, office Supplies and assist with day-to-day administrative tasks for the Legal & Administration team Job requirements Education: High school diploma / IV level of any education Language Skills: Good knowledge of English language Key Soft Skills: Exceptional attention to detail, strong organizational abilities, and proactive time management Employment Type: Temporary contract (Maternity Leave Replacement) Work Model: Hybrid (onsite focus in our office) Key Soft Skills: Exceptional attention to detail, strong organization, and proactive time management Work Environment: Comfortable working in a vibrant, dynamic working environment Benefits Private health insurance Sick leave 100% paid Canteen with free meals and drinks Flexible working hours Additional vacation days after two years in the company We also provide up-to date equipment, entertainment facilities in a modern office right in the city center and more. Note : Flexible working hours and occasional work from home options in Better Collective help us achieve proper work-life balance. We strongly believe in the magic of teamwork, though, so we come to the office at least three days a week to keep the team spirits high. Application Deadline We look forward to hearing from you and accept applications until 11th September. Please submit your CV and cover letter in PDF; only applications submitted in English will be considered. Expected start date: as soon as possible.