Administrative Assistant

Job description

Scope and General Purpose (Job Summary) This multifaceted role encompasses commercial, export, purchasing, planning, production, and office administration. The Commercial Operations & Administration Coordinator will ensure the smooth running of internal processes and external communications, supporting strategic goals and daily operations across departments. Sales & Export Administration Manage the central sales inbox, including processing of incoming orders, categorise and redirect emails to the relevant team members or departments to facilitate Process sales orders and produce export documentation. Liaise with carriers for road, sea, and air freight. Email shipping & financial invoices to customers. Update customer contact information. Arrange and ship product samples Purchasing Administration Quotation request for PO’s Prepare and forward purchase orders; monitor and expedite deliveries. Maintain supplier profiles and contact details. Other Responsibilities Commercial & Office Administration Coordinate travel and itineraries for commercial team. Provide PA support to the General Manager. Archive and maintain records and documentation. Knowledge Budget Tracking & Cost Accounting Manufacturing Methods & Quality Procedures Export/Import Freight Coordination MRP/ERP System Usage Sales & Inventory Analysis Supply Management & Vendor Relations Documentation & Record Keeping Skills Data Entry & Reporting Administrative Writing Customer Focus & Service Attention to Detail Professionalism & Teamwork Microsoft Office Proficiency BA Business Administration To Apply: Submit your CV to Backed by over 80 years of experience, and sites on five continents, our expertise has helped create iconic construction projects across the globe. CCL’s customers know they can trust our experts to deliver innovation and quality, with attention to detail and an eye for the bigger picture.