Administrative Assistant

Job description

**Powered by Service. Driven by People.** At Total Rentals, we’re more than just an equipment rental company, we’re a team of hard-working problem-solvers committed to keeping our customers moving. From construction sites to industrial operations, our crews deliver the gear, the service, and the know-how to get the job done right. We believe in taking care of our team the same way we take care of our customers: with reliability, respect, and pride in every interaction. As an Administrative Assistant with Total Rental Center, you’ll provide the administrative and financial support that helps keep branch operations organized and running smoothly. You’ll work closely with operations and accounting to process invoices, maintain accurate records, support reporting, and follow up on outstanding accounts. You’ll also assist with branch supplies, showroom needs, and customer calls as needed. ### What You’ll Do - Review invoices and route them to accounts payable for processing - Enter invoices and coordinate required approvals - Process daily, weekly, and monthly invoices and statements - Follow up on past-due invoices and customer accounts - Assist with weekly and monthly reporting between operations and accounting - Order office and branch supplies - Maintain accurate administrative and financial records - Assist with maintaining an organized and professional showroom - Support promotional ideas and coordinate promotional ordering - Answer and route incoming calls as needed - Provide general administrative support to branch operations ### Why You’ll Be Successful You’re organized, dependable, and comfortable working with detailed financial and administrative information. You follow tasks through to completion, communicate clearly, and know how to balance recurring deadlines with unexpected requests. You enjoy supporting a team and are comfortable communicating with customers, coworkers, vendors, and accounting partners. ### Preferred Qualifications - 2+ years of experience in administrative, accounting support, office coordination, or operations support - Equipment rental, construction, or related industry experience preferred - Experience processing invoices, statements, or accounts payable documentation - Strong attention to detail and organizational skills - Proficiency with Microsoft Office - Experience with rental, accounting, or ERP software preferred - Comfortable managing recurring deadlines and changing priorities - Clear written and verbal communication skills - Professional and customer-friendly approach This position requires frequent sitting and computer work, along with walking, standing, bending, and reaching. Employees must be able to lift up to 25 pounds and safely navigate active work areas and jobsites. *Salary offers are typically made between the entry and midpoint of the range and are based on factors such as experience, education, and internal equity.* Pay Transparency $20—$25 USD **Background Check & Pre-Employment Screening** All offers of employment are contingent upon successful completion of a pre-employment background check and drug screening. Background checks may include verification of employment history, education, criminal records, and references. For positions with access to company financial accounts or credit card programs, a credit history check may also be conducted. All screening is conducted in compliance with the Fair Credit Reporting Act (FCRA) and applicable state and local laws. Candidates will be asked to provide written consent prior to any screening. If results include information that may affect a hiring decision, candidates will have the opportunity to review and respond to the findings before a final decision is made. Total Rentals is an equal opportunity employer. Background check results are evaluated in context and do not automatically disqualify applicants. **Total Rentals’ Commitment: Equal Opportunity for All** At Total Rentals, we believe great service starts with great people. We’re committed to creating an inclusive, respectful workplace where every employee has the opportunity to contribute and grow. We do not discriminate based on race, color, national origin, religion, age, gender identity, sexual orientation, disability, veteran status, or any other protected class. **Staffing Agency Policy** Please note: Total Rentals does not accept unsolicited resumes or outreach from staffing agencies. Our internal hiring team manages all recruitment, and no individual at Total Rentals is authorized to enter into third-party agreements without prior written approval