Administrative Assistant

Job description

**Pay Range:**$22.92 - $28.62/hr. | $47,632 - $59,539 annual compensation **Job Posting Closing on:** Sunday, September 13, 2026 📅 **Workdays & Hours:** Monday – Friday 8am – 5pm **Benefits for this position include:** 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. [Find Out More!](https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:a06210ee-39cc-4629-bc13-64a483fea159) The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆 An Administrative Assistant job is available with the City of Fort Worth Aviation Department at Meacham International Airport. The City of Fort Worth Aviation system is home to three world-class airports - Meacham International Airport, Spinks Airport and Perot Field Fort Worth Alliance Airport. Both Meacham International and Spinks Airports provide regional aviation services for air charter, corporate, business and recreational flyers. Perot Field Fort Worth Alliance Airport provides cargo carrier services. The airports feature full-service fuelers, multiple maintenance facilities, flight schools, on-site rental car facilities, and hotel facilities only minutes away. The City of Fort Worth Aviation Department is essential to the economic well-being and commerce taking place in the Dallas-Fort Worth Metroplex. **Minimum Qualifications:** - Associate’s degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field - Four (4) years of clerical and administrative experience **Preferred Qualifications:** - Strong critical thinking, problem‑solving ability, and exceptional attention to detail - Advanced proficiency in Microsoft Office and solid experience with PeopleSoft HCM, including Time and Labor, Absence, Payroll, and timekeeping review - Excellent communication, customer service, and organizational skills, with proven ability to prioritize tasks and meet deadlines **The Administrative Assistant job responsibilities include:** - Provide administrative and accounting support, including journal entries, bank reconciliations, revenue processing, and extensive Excel work - Manage monthly and annual reconciliations for aviation‑related fees and monitor accounts receivable and payable - Assist with project expense tracking, project requests, and project closeout processes - Support department operations through travel and training request processing, HR training, and general administrative tasks - Coordinate Public Information Requests and serve as liaison to the Aviation Advisory Board - Handle procurement card duties and assist with purchasing, receiving, and year‑end closeout activities - Serve as secondary HR and Medical Records Coordinator, supporting recruitment, benefits, workers’ compensation, disciplinary processes, and HR reporting - Provide secondary payroll and timekeeping support, front‑desk backup coverage, cashier functions for iNovah transactions, and maintenance of department websites and tenant directories **Working Conditions** and **Physical Demands:** Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met **Apply Now!** Come be part of something special in Fort Worth 🌟 **Conditions of Employment** The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.