Administrative Assistant

Job description

**SingerLewak is a Top 100 accounting and consulting firm primarily operating in the western region. Serving clients since 1959, SingerLewak has developed a reputation for excellence and expertise in the accounting and management consulting industry. Providing the services of a large firm with a blended environment of practices, services and industry specializations, SingerLewak continues to demonstrate renowned industry leadership year-over-year. The firm takes pride in client service and professional and personal advancement, as demonstrated by our SL forward program which promotes a culture of learning and growth through targeted development and leadership programs and SL Cares, together with a continual focus on client service and technological evolution.** ### Responsibilities - This position supports the A&A + Tax Departments - Tax: accurate tracking of all tax returns generated by the firm and ordering supplies and forms directly related to the Tax Department. - Composes, types or transcribes routine correspondence or other writing duties as required/requested. - Acts as assistant to the Tax Coordinators during busy season and when extensions are due. - Maintains file of correspondence or other records, electronically or paper. - Receives, reads and routes incoming mail to Partner or department staff as appropriate or as requested/required. - Enters chargeable time, prepares expense reports and handles billing for partners. - Maintains control file of all matters in progress for each assigned Partner/Manager. - Drafts financial, statistical, narrative, and/or other reports as requested. - Shares office duties: office filing, kitchen clean-up/organization, front desk receptionist - Assembles, changes and mails tax returns. - Schedules appointments, meetings, travel arrangements for any assigned Partners as requested or required. ### Qualifications - 2 years of administrative work experience (supporting C-Level executives highly preferred). - Basic knowledge of Microsoft Office tools (Word, Excel, Outlook) - Strong verbal, organizational and assertive interpersonal skills working with a team. - Ability to use extreme discretion with highly confidential matters. - Mandatory overtime work from January to April; and other key Tax Deadline periods in July, September, October - may be in excess of 45 hours per week.