Administrative Assistant

Job description

Responsibilities * Full time support of Product Manager and staff of 5 people Manage calendar for Product Manager – create, cancel, accept and decline meetings. Rationalize meeting conflicts Order office supplies Manage arrangements for personnel entering /exiting the product group (seating, office equipment, supplies, badge access, etc) Manage lease car reservations and services required of Peoria cars Book travel – including visas, passports, rental cars and hotels for domestic and international travel Manage bookings for conference rooms Be the “communicator” for the LTTT product group Send mass department emails when needed Coordinate the monthly Large Tractor Update meeting presentations; line up guest speakers when needed (200 attendees) Order catering for meetings and customer visits when requested Set up service pin celebrations (calendar invite, speaker, cake & refreshments) * The responsibilities above are in addition to the day-to-day requests from the entire team Typical Day Support Product Manager and department of 5 people Order office supplies Distribute mail twice a week Book travel – including visas, passports, rental cars and hotels (Domestic & International) Manage 2 lotus notes calendars – create, cancel, accept and decline meetings Manage CV Room F102 LTTT conference room Send mass emails when needed Onboarding and Exiting process owner – make sure everyone’s move coming in and out of the group is as smooth as possible Create the monthly LTTT Team meeting presentations and line up a guest speaker Manage tours coming to SS Order catering for meetings and customer visits when requested Set up service pin celebrations Monthly you will calculate and send in LTTT safety metrics Technical Skills Bachelor’s Degree in Communication or related field or equivalent experience Background in Communication PowerPoint - REQUIRED Excel - REQUIRED Word - REQUIRED Lotus Notes - Preferred Concur - Preferred My Supply Cabinet - Preferred Soft Skills Communication, Communication, Communication - Good written and oral communication Ability to interact with work directors of all levels Good Time Management Skills Good Organizational Skills Quick Learner Additional Info: Must be able to pass a background and drug screen About BCforward BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers’ needs into a full service personnel solutions organization. BCforward’s headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward’s team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average.