Administrative Assistant

Job description

**\*\*\* This position is contingent upon ACI’s successful award of the associated government contract.** **\*\*\* All prospective applicants will be contacted to discuss contract timelines, the process associated with hiring for this role, and award decisions progress.** ACI is a Woman-Owned Small Business professional services provider of engineering and technical services to the United States Government. We seek an experienced Administrative Assistant to serve as part of ACI’s Government Programs Team, which supports CPE ISW for IEW&S HQs SETA. **Duties and Responsibilities:** As an Administrative Assistant, you will be responsible for the planning and execution administrative and clerical tasks, as well as supporting office operations, finance, and management functions. Additionally, you will: - Manages the principals' calendars to include coordinating and scheduling meetings and events. - Coordinates and completes travel arrangements (Defense Travel System-DTS). - Prepares correspondence to include Star and SES notes and certificates of appreciation. - Receives and reviews read-ahead packages and other documentation for PEO and SES. - Ensures all correspondence is in accordance with AR 25-50 prior to signature. - Provides support for ceremonies, conferences, meetings, visits, and office calls. - Maintains all records and security requests. An Administrative Assistant who fits our team is: - **Dynamic:** contributes energy and enthusiasm to our daily tasks, to the team’s interactions, and to the Company’s mission. - **Thorough:** possesses an unparalleled work ethic; produces complete, even polished products; persistent; mission-focused; asks “Why?” as often as necessary to get to the root of the matter. - **Mature:** respects others’ opinions, beliefs, and culture; listens to ideas, shares thoughts, and works independently and together to contribute insights to the company’s leaders. - **Forthright:** speaks with conviction; argues based on understanding, respectfully. - **Inquisitive:** seeks deeper explanations of how systems work, not the surface-level description of the actors involved; goes beyond “stick-fetching” to connect the unconnected. - **Timely:** shows up, ready to think, prepared to get on with the day’s assignments; contributes analytical insights that meet time-sensitive, reasonable requests. - **Honest:** knows what’s right, what’s legal, what’s appropriate; acts accordingly.