Administrative Assistant

Job description

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns. Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients. Position Description: The Assistant will provide high-level support to a team of Investment Professionals throughout PIMCO Munich with their duties to include but not limited to: Proactively planning schedules and itineraries to take into account multiple time zones and conflicting calendars Extensive diary management, answering telephone calls and responding to ad hoc requests. Coordination of extensive travel bookings: flights, trains, visas and hotel accommodation. Ensuring that the traveller has all relevant information required and receive the necessary approvals Expense processing using Concur Research and other special projects as assigned by Investment Professionals Maintenance of the CRM database, maintaining contacts in a consistent format – proactively organizing and maintaining a good information retrieval system Point of contact: meet and greet clients and visitors as well as screening and redirecting telephone calls, responding on the IP’ behalf as required Meeting preparation: ensure the managers are fully briefed for all meetings with the relevant correspondence/paperwork. Open Zoom calls/meetings and ensure meeting rooms are prepared ahead of schedule Ad hoc projects to meet with the demands of the business Requirements: This position requires a highly organized and flexible individual to work in a fast-paced environment managing a consistent high volume of work. Please submit CVs in English. Fluency in German and English is essential for this role Experience of working in a fast paced, global environment Knowledge of the financial services sector with a clear understanding of the industry preferable Time-keeping and flexibility Excellent attention to detail Strong communication skills, both verbal and written Ability to prioritize tasks and workload Ability to work effectively with senior executives Strong project and time management skills Positive, proactive approach with the ability to work in a professional manner Possess the ability to think outside the box, being one step ahead whilst working collaboratively Act as back-up to other assistants in times of absences Work discretely, professionally and calmly Advanced-level skills in Microsoft Outlook, Word and Excel Knowledge of Concur and CRM preferable Equal Employment Opportunity and Affirmative Action Statement PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws. Applicants with Disabilities PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.