Administrative Assistant

Job description

Title: Administrative Assistant Belong. Connect. Grow. with KBR! KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security. KBR is seeking a Conference Center Administrative Assistant to join our team in El Segundo. The MILSATCOM Systems Engineering, Integration, and Test (MSEIT) effort provides leading edge Systems Engineering & Integration (SE&I) for the Air Force’s Space and Missiles System Center. We support the Air Force’s acquisition of state-of-the-art Military Satellite Communications systems, providing global secure, survivable, and protected communications for our nation’s warfighters. We seek technical individuals who will thrive in a highly collaborative work environment of small teams, using the most modern tools and methodologies to tackle the challenges of integrating complex space and ground communications systems. Why Join Us? Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions. Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace. Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense. Key responsibilities: Manage MSEIT conference room reservations and meeting logistics to support efficient daily operations. Maintain conference center spaces to ensure they are clean, organized, fully stocked, and ready for daily meetings and special events. Professionally interact with the (senior) leadership team, government customers, vendors, and personnel Assist with processing purchase requests Verify VARS in Visitor Control Badge Tracking Unclassified Rosters/Classified Roster backup Create FedEx, UPS and mail distribution Assist with vendor escorts, deliveries and special events Work Environment: Location: On-site Travel Requirements: Minimal Working Hours: Standard Qualifications: Required: Active DoD Secret Security Clearance required for this position 2 + years of experience with providing executive-level administrative support in a large, business and or military environment Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) Experience with managing calendars and meeting coordination Demonstrate punctuality, reliability, and a proactive approach to supporting daily operations and addressing workplace needs. Experience with visitor control, badge tracking, and security procedures Be self-motivated, work independently, collaborate as part of a team to achieve office goals, and multi-task independently in a fast-paced environment. Ability to proofread for grammar and punctuation with a high level of accuracy Ability to interact effectively with internal and external senior-level executives and their assistants in a professional manner and be proactive in anticipating government and administrative needs Desired: Degree preferred Excellent communications skills, friendly attitude, and ability to work well with people Ability to accept direct supervision for work prioritization Ability to handle multiple projects, work well with tight deadlines and be willing to do what it takes to get the job done Experience with SharePoint Experience with DoD, Intelligence, and Space Force or Air Force customers Basic Compensation: $44,800 - $55,900 in El Segundo CA The offered rate will be based on the selected candidate’s knowledge, skills, abilities and/or experience and in consideration of internal parity. Ready to Make a Difference? If you’re excited about making a significant impact in the field of space defense and working on projects that matter, we encourage you to apply and join our team. KBR Benefits KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development. Belong, Connect and Grow at KBR At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together. KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. Belong, Connect and Grow at KBR At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together. KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.