Administrative Assistant

Job description

Administrative Assistant Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities. As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer’s diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers’ evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio. Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 576 properties, totaling 233 million square feet, with a combined value of over $131 billion (U.S.). Tishman Speyer currently has approximately $65 billion in assets under management, including iconic properties such as New York City's Rockefeller Center, São Paulo's Torre Norte, The Springs in Shanghai, Paris Bourse in Paris and Frankfurt’s OpernTurm and TaunusTurm. Summary of the Position: We are currently looking for an Administrative Assistant (m/f/d) based in Berlin , who provides essential administrative and organizational support to ensure seamless office operations, manages communications and documentation, coordinates meetings and visitors, and assists the Office Management in key operational processes. Please note that this is a temporary position. Key Responsibilities: • Provide operational support for daily administrative and organizational tasks • Ensure smooth office operations, including correspondence handling and invoice review • Coordinate internal and external communications • Prepare presentations, meeting minutes, templates, and workshop documentation • Welcome and host visitors • Manage switchboard, mail processing, and delivery handling • Coordinate meeting rooms and catering services • Support the Office Manager with reporting, accounting, and office supply management Skills & Qualifications: • Completed commercial apprenticeship or equivalent training • At least two years' experience in a comparable administrative role • Strong organizational and communication skills • Service-oriented mindset and hands-on mentality • Business-level proficiency in German and English • Strong MS Office skills This role is eligible for a discretionary annual bonus and includes access to a comprehensive suite of employee benefits, including a private supplemental health insurance plan, EGYM Wellpass membership, a JobRad leasing option, Corporate Benefits discounts, and participation in our partnered mental health platform, along with all other benefits afforded to full-time Tishman Speyer employees. This base range reflects a number of factors including, but not limited to, relevant experience, skill sets, and/or licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyer’s California team, as we’ve considered factors specific to this geography. Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement. We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job-related qualifications and without regards to race, color, age, sex, sexual orientation, gender identity, gender expression, marital status, military or veteran status, national origin, disability, religion, or any other characteristics protected by law. #TishmanSpeyer