Administrative Assistant

Job description

Role Summary: Provide general administrative support. Research and prepare a wide variety of information requests, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files. Responsibilities & Requirements: - Administration – Produce, update, and provide support on MS documents, databases, and other departmental systems; use expertise to help improve processes. - Office and Organizational Skills – Ability to be resourceful and proactive, utilizing strong organizational skills and time management. - Correspondence – Prepare emails, reports, agendas, and meetings notes as needed. - Data Collection and Reporting – Collect and organize data using pre-set tools, methods, and formats to generate standard reports. - Document Preparation – Prepare required documents and tracking using a variety of applications such as Microsoft Office and other standard office software. - Data Compliance – Works to understand data collection, processing, and protection rules and regulations to achieve compliance that matches organization objectives and applicable laws. - Business Meetings/Events Arrangement - Schedule appointments, arrange meetings and conferences, and organize travel plans, as needed. - Operational Compliance – Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure adherence to those standards. - Procurement - Support others by carrying out a range of procurement activities. - Other duties as assigned Preferred Experience / Skills: - Verbal Communication – Uses clear and effective verbal communication skills to express ideas and request actions. - Planning and Organizing – Works with guidance to plan, organize, and prioritize activities to efficiently meet business objectives . - Customer Service – Knowledge of customer service principles and practices. - HS Diploma / GED and / or 0-2 years relevant experience