Administrative Assistant

Job description

Company Description For over 100 years, BlueScope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future – we look forward to hearing them! Position Overview We are looking for an organized, detail-oriented, and enthusiastic Administrative Assistant to join our team! This role plays an important part in keeping our operations running smoothly by maintaining internal data, coordinating attendance program activities, and helping create a positive employee experience through events, recognition, and engagement initiatives. The ideal candidate is dependable, proactive, and comfortable balancing multiple responsibilities while maintaining accuracy and confidentiality. If you enjoy keeping things organized, supporting a team, and finding fun ways to recognize and celebrate employees, we’d love to hear from you! Key Responsibilities Administrative Support & Data Management Maintain accurate and up-to-date internal data, records, spreadsheets, and tracking reports. Enter, review, and update information in company systems to ensure data accuracy and consistency. Prepare routine reports and assist with tracking key metrics and administrative activities. Maintain organized documentation and files while protecting confidential employee information. Provide general administrative support to HR, leadership, and other departments as needed. Attendance Program Administration Manage and maintain the employee attendance tracking program, ensuring records are accurate and current. Monitor attendance data and assist with identifying attendance trends, occurrences, and reporting needs. Partner with HR and leadership to communicate attendance information and provide program-related support. Maintain appropriate documentation and assist with preparing attendance reports. Help ensure consistent administration of attendance program guidelines and procedures. Employee Events & Engagement Coordinate employee events, celebrations, and workplace activities that promote team connection and engagement. Assist with planning logistics, ordering supplies, coordinating vendors, and communicating event details. Organize workplace celebrations, holiday activities, and special recognition opportunities. Support employee engagement initiatives that contribute to a positive and inclusive workplace culture. Employee Recognition Programs Coordinate employee recognition programs, including service anniversaries, team celebrations, and employee appreciation initiatives. Collect and organize employee and leadership recognition submissions. Prepare recognition communications, announcements, and internal updates. Help administer recognition activities, giveaways, and other employee appreciation programs. Identify creative opportunities to celebrate employee contributions and strengthen team morale. Finance & Invoice Administration Review and code invoices to the appropriate general ledger accounts, cost centers, and departments in accordance with company procedures. Verify invoice details, coding accuracy, and supporting documentation before submission for processing. Partner with Finance and other departments to resolve invoice discrepancies and obtain any necessary approvals. Maintain organized invoice records and assist with tracking and monitoring invoice status. Support the Finance team with routine administrative tasks and other accounting-related duties as needed. All other duties as assigned. Qualifications Strong organizational skills and exceptional attention to detail. Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Ability to manage multiple tasks, prioritize deadlines, and adapt to changing needs. Strong written and verbal communication skills. Ability to handle confidential information with professionalism and discretion. Strong interpersonal skills and a customer-service mindset. Ability to work independently while collaborating effectively with employees and leaders across the organization. What Makes Someone Successful in This Role? The successful candidate is someone who takes pride in accuracy, enjoys bringing organization to everyday processes, and genuinely cares about the employee experience. They are proactive, creative, dependable, and willing to jump in wherever support is needed. They understand that behind every spreadsheet, attendance report, employee event, and recognition announcement is an opportunity to make a meaningful impact on the team. Join our team and help us keep things organized, celebrate our people, and make BlueScope a great place to work! Additional Information The preceding job responsibilities and tasks were designed to indicate the general nature and level of work performed by associates in this job. It is not designed to contain or be interpreted as a comprehensive inventory of all job duties and responsibilities required of associates assigned to this job. Associates may be required to perform other duties as assigned. Additional job competencies, individual goals, and performance measurements are set at the department level. The benefits are just as rewarding as the work at BlueScope. To support our goal, we offer a total compensation plan and an outstanding benefits package that includes health insurance, life insurance, short and long term disability, paid time off, and retirement. EEO: Employer/M/F/Disabled/Protected Veteran BlueScope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status, as a protected veteran, among other things, or status as a qualified individual with disability.