Administrative Assistant, A&R Admin

Job description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. How we LEAD: The East Coast Labels A&R Administration department is seeking an enthusiastic and focused Administrative Assistant to support the department through a variety of tasks and responsibilities. If you are looking for an entry level position with a team where you will learn about the music business and the recording process from behind the scenes, this is the perfect job for you. Your days will include assisting the team with various daily tasks and special projects as needed, while working with internal and external teams successfully. How you’ll CREATE: Provide administrative and operational support for two SVPs Demonstrate excellent customer service both internally and externally to all stakeholders while performing your responsibilities, ensuring helpfulness, accuracy, and guidance throughout. Support the A&R Administration department with both daily tasks and special projects, as needed, such as research, organization, meeting prep, etc. Coordinate incoming meeting requests and prioritize Manage project deadlines, including keeping organized status reports Management of the vendor maintenance process including guiding vendors through the registration process, making address and other profile updates to existing vendors, and collaborating with external parties to help them understand the process and comply with the organization’s requirements. Bring your VIBE: At least one (1) year with relevant experience working an administrative or similar role Bachelor’s degree in Music, Business, Communications or relevant field Strong sense of urgency, adherence to deadlines, attention to detail, and fearless follow-through required. Ability to easily refocus from one task to another and quickly gain an understanding of the shifting priorities and how to manage them. Highly skilled at explaining complex processes in a way others can easily understand and guiding those that need assistance past perceived roadblocks. Previous experience working with a music label or public relation firm, preferred Ability to interact comfortably and effectively with employees of our company at all levels Must be highly organized and forward-thinking Proficiency in Excel, PowerPoint, Keynote and Canva Perks Playlist: Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer): Comprehensive medical, dental, and vision coverage Including 100% coverage for out-patient in-network mental health services Fertility coverage for eligible medical plan participants Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year) Student Loan Repayment Assistance and Tuition Reimbursement 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution A variety of ways to prioritize much-needed time away from work including: Flexible Paid Time Off (PTO) for exempt employees 3-weeks PTO for non-exempt employees 2-weeks paid Winter Break 10 Company Holidays (including Juneteenth and Wellbeing Day) Summer Fridays (between Memorial Day and Labor Day) Generous paid parental leave for every type of parent Check out our full overview of benefits on the Perks Playlist page of the career site. Disclaimer: This job description only provides an overview of job responsibilities that are subject to change. Universal Music Group is an Equal Opportunity Employer We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT. For more information, please click on the following links. E-Verify Participation Poster: English / Spanish E-Verify Right to Work Poster: English | Spanish Job Category: Administrative Salary Range: $40,350-$45,368 The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.