Administrative Assistant, Capital Markets

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Summary This position will be responsible for providing support to Producers as well as Production Support in real estate transactions from start to finish. Main Responsibilities Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc. Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings. Organize Producers' calendars, make travel arrangements and process expense reports. Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc. Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research. Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc. Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts. Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed. Organize and file important deal-related correspondence. Coordinate graphic design with design team. Work with vendors to arrange photography. May require some receptionist relief duties. Back up support to other Administrative Assistants as needed. Must be able to work overtime on short notice. Other duties as assigned. Experience Required Minimum 2-3 years of related administrative, marketing, or communications experience. Excellent communication, organizational, grammatical, and time-management skills. Ability to prioritize, multitask, and meet tight deadlines. Ability to work in a fast-paced, team-oriented, environment. Demonstrate problem-solving, decision making, and analytical skills. Commercial Real Estate experience preferred. Education Real Estate/Finance background is preferred. High School graduate required/college a plus. Computer Skills Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version). Database experience is a plus. Environment Office – work with computers, copiers, and scanners. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 70,000.00 – 80,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site –Irvine, CA Job Tags: CMG If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. 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