Administrative Assistant-EMEA & APJ

**Are you ready to unlock intelligence?** If you don’t think you meet all of the criteria below but are still interested in the job, please apply. Nobody checks every box - we’re looking for candidates that are particularly strong in a few areas, and have some interest and capabilities in others. **About the Role:** The Administrative Assistant provides high-quality administrative and operational support to the EMEA & APJ Sales VPship team. The role is responsible for keeping senior leaders organized, on schedule, and focused on their highest priorities. This is an execution-focused role centered on calendar management, travel coordination, expense administration, and day-to-day logistics. The position reports to the Executive Assistant to the CRO and is not responsible for business strategy, content ownership, or analysis. **What You'll Do:** ### **Calendar & Schedule Management** - Own and manage complex, multi-time-zone calendars for EMEA & APJ Sales VPs. - Anticipate and proactively resolve scheduling conflicts with minimal disruption. - Prioritize meeting requests based on leadership priorities, business rhythms, and urgency. - Coordinate effectively with internal and external stakeholders to schedule meetings efficiently. - Ensure leaders are well prepared and their schedules remain organized and optimized. ### **Travel Coordination** - Coordinate end-to-end domestic and international travel, including flights, hotels, ground transportation, and visas. - Develop clear, detailed travel itineraries and travel briefs to minimize friction for leaders. - Monitor travel plans and proactively manage changes, delays, and disruptions. - Ensure all travel arrangements comply with company policies and processes. ### **Expense Management** - Prepare, submit, and track expense reports on behalf of supported leaders. - Ensure expenses are submitted accurately, promptly, and in accordance with company policies. - Manage expense-related follow-ups, questions, and reconciliations as needed. ### **General Administrative Support** - Serve as the primary administrative point of contact and liaison for the EMEA & APJ Sales VPs. - Manage incoming and outgoing communications, document distribution, and administrative inquiries with professionalism and discretion. - Maintain well-organized digital files and ensure accurate record-keeping of key documents and administrative assets. - Identify opportunities to improve administrative processes and proactively recommend practical solutions. - Handle sensitive and confidential information with a high degree of discretion and sound judgment. **Scope of the Role:** The role is designed to enable senior leaders to focus on business priorities by taking ownership of operational and administrative responsibilities. The following areas are **out of scope** for this position: - QBR and Town Hall content, strategy, narratives, or metrics ownership. - Business analysis, sales reporting, or data interpretation. - People management or HR responsibilities. - Budget ownership or financial decision-making. **What You'll Bring:** **Required** - 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leaders. - Demonstrated experience managing complex, multi-time-zone calendars with a high degree of accuracy and prioritization. - Experience coordinating domestic and international travel and preparing detailed travel itineraries. - Proficiency with expense management tools and processes. - Excellent written and verbal communication skills in English, with professional fluency. - Strong organizational and time-management skills, with the ability to manage multiple priorities without losing attention to detail. - High level of discretion and sound judgment when handling sensitive or confidential information. - Proficiency with productivity and collaboration tools such as Google Workspace, Microsoft 365, Slack, Zoom, and Concur or similar expense platforms. **Preferred:** - Experience supporting senior leaders within a global or matrixed organization. - Experience working with stakeholders across multiple regions and time zones. - Familiarity with EMEA business practices and European and Asia-Pacific working environments. - Proficiency in one or more additional European or Asia-Pacific languages. **About the Team:** This role is part of a growing Executive and Administrative Assistant function designed to provide scalable, high-quality support to the company's Vice Presidents. As the **first EMEA & APJ-focused Administrative Assistant**, you will have an opportunity to help establish best practices, shape administrative processes, and define what exceptional administrative support looks like as the team grows. This is an opportunity for a highly organized, proactive, and detail-oriented professional to make a meaningful impact by enabling senior leaders to operate efficiently across regions and time zones. #LI-NS1 **About Kong:** Kong Inc., the AI Connectivity Company, is building the connectivity layer of AI. Trusted by the Fortune 500® and AI-native startups alike, Kong’s unified API and AI platform enables organizations to secure, manage, accelerate, govern, and monetize the flow of intelligence across APIs and AI traffic — on any model, any cloud. For more information, visit [](http://www.konghq.com).