Administrative Assistant, Floater Support

Job description

Support day-to-day operations of the Executive floor, including ordering snacks and beverages, stocking kitchens, replenishing office supplies Utilize excellent organizational skills to maintain complex calendar management including meeting scheduling, travel arrangements, accommodations and other transportation plans. Ensure conference rooms are well-maintained and available for use. Assist with the day-to-day functions of our Wonderful Property Management team, stock kitchens, replenish office supplies as needed Maintain a professional and polished demeaner, with flexibility to adjust to changes in your day. Provide seamless coverage and support for Executive Assistants and reception staff during absences, breaks, vacation or periods of high demand, ensuring continuous executive and administrative support. Manage complex calendars with precision, coordinating meetings, travel, accommodations, and other logistical arrangements to support executives efficiently. Exhibit professionalism, adaptability, and a polished demeanor while adjusting to shifting priorities and dynamic work demands. Collaborate across teams to enhance office efficiency, communication, and overall workplace experience. Proactively manage and coordinate all executive floor requirements, from food stock to office essentials, ensuring leaders have everything needed for smooth operations and meetings. Coordinate and place building-wide grocery and snack orders in accordance with The Wonderful Company’s snack program, ensuring consistent stock levels and meeting executive floor needs. Coordinate and manage the new employee headshot program, ensuring timely scheduling, professional photography, and seamless integration into company records. Demonstrate flexibility and adaptability by supporting a variety of projects and adjusting schedules as needed to meet evolving business and executive needs. Minimum of 1 year of experience (internships applicable), with experience supporting Executives and participating in office management Four-year degree in Communications, Business Administrator, or a related field preferred Strong knowledge of Microsoft Office products with the ability to format presentations and develop basic reports. Proven ability to exhibit poise and confidence while aiding in a variety of functions. Possess high level of organization, attention to detail and discretion with a high sense of urgency. Ability to handle matters of confidentiality with utmost tact and diplomacy. Ability to take direction from multiple leaders simultaneously. Provides consistent support while flexing to individual preferences. Demonstrates strong multi-tasking and task-switching abilities. Takes ownership of responsibilities and acts proactively to ensure seamless support. Pay Range: $28.00 - $30.00 an hour. Final compensation will be dependent upon skills & experience. Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including: 24/7 online physician consultations virtual mental health resources life coaching engaging employee community groups cash rewards for healthy habits and fitness reimbursements library of on-demand fitness videos Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units. Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses. Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward. Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace. Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California’s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE’s “100 Companies That Care” list and was named one of Fortune magazine’s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit . Giving Back to the Community: Make a difference with Wonderful Giving , allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities. The Wonderful Company is a privately held $6 billion global company headquartered in Los Angeles, with more than 10,000 employees worldwide. Founded by Lynda and Stewart Resnick, Wonderful produces some of the world’s most recognized healthy food and beverage brands, including FIJI Water, POM Wonderful, Wonderful Pistachios, Wonderful Halos, Wonderful Seedless Lemons, Teleflora, and JUSTIN, Lewis Cellars, and Landmark wines. The company also operates Neptune Pacific, a shipping and supply chain company serving the Pacific, and Wonderful Real Estate, which develops and manages industrial properties in California’s Central Valley. To date, the Resnicks, along with their foundations and The Wonderful Company, have committed more than $2.5 billion to philanthropy and community investment primarily where its employees live and work. Wonderful is regularly named one of Fortune’s “100 Best Companies to Work For” and ranked No. 1 on PEOPLE magazine’s Companies That Care list. To learn more about The Wonderful Company, its products, and its core values, please visit or follow The Wonderful Company on LinkedIn , Facebook , and Instagram . For more information on the company’s corporate social responsibility impact, visit . The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories. #LI-AY1 #LI-hybrid EEO is the law - click here for more information The Wonderful Company is committed to providing high-quality, healthy, and iconic brands, including FIJI Water, POM Wonderful, Wonderful Pistachios, Wonderful Halos and helping improve the lives of the people who live and work in the places where we operate. Ranked No. 1 on the 2025 PEOPLE® Companies That Care list and one of Fortune® magazine’s “100 Best Companies to Work For” in the U.S., The Wonderful Company is continually recognized for its dedication to the well-being of its workforce, their communities, and the planet. The Administrative Assistant, Floater Support covers a broad range of administrative and office management tasks and has extensive exposure to the leadership of The Wonderful Company. They are efficient, professional, and organized. This role reports to the Sr. Director, Human Resources. The Administrative Assistant, Floater Support is a key contributor to the Human Resources team, providing seamless administrative support and ensuring uninterrupted coverage for the President, Senior Vice Presidents, and Executives of The Wonderful Company. This role requires a highly organized, professional, and resourceful individual who excels at managing diverse administrative and office management tasks while maintaining discretion and efficiency. The Administrative Assistant, Floater Support interacts extensively with company leadership, supporting strategic initiatives and contributing to a smooth, high-functioning executive environment. This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday.