Administrative Assistant I

Job Description Summary Organization's Summary Statement: The Department of Education invites applicant to apply for a full-time, nonexempt position with full benefits. The position will report to the Department Chair. The Administrative Assistant I will support the Department of Education performing moderately complex administrative duties. Incumbents have responsibility for office operations and function independently, where procedures have been established with moderate consequence of error. Salary Range: $45,375 - $51,783 Benefits: The University of Maryland Eastern Shore, as a University System of Maryland institution and a Maryland State agency, provides a comprehensive benefits package to all regular faculty and staff. The Office of Employee Benefits provides consultative services and assistance with benefits planning, enrollment, and changes. Eligible employees may participate in a variety of benefit plans including: • Health insurance, including multiple medical plan options for employees and dependents offered through the State of Maryland Employee Benefits Division. • Prescription drug, dental, and flexible spending accounts, and vision coverage. • Retirement plans: mandatory enrollment in a state pension system or an Optional Retirement Plan with Fidelity or TIAA, Supplemental Retirement Accounts (TIAA, Fidelity, or MSRP-Nationwide) with $600 annual state match, Life Insurance (state sponsored MetLife, USM sponsored MetLife Plan, life insurance and long-term disability insurance). • Tuition remission benefits for eligible employees and, subject to USM policies, spouses and dependents at University System of Maryland institutions. • Non-exempt positions start at 11 days annual per year, sick leave 15 days per year, personal leave 3 days per year). Overtime, shift-differential and on- call pay and paid holidays. • Employee wellness and support resources and access to the State of Maryland wellness programs. Responsibilities: • Screens telephone calls and visitors, independently handles routine matters, and forwards remainder to appropriate parties. • Makes travel arrangements following general instructions and campus procedures. • Performs necessary follow-up for vouchers, expense reports, and reimbursements. • Orders supplies and equipment; oversees equipment maintenance • Assists with department budget, updating department accounts, and creating routine reports. • Assists with admissions-related outreach, including programs and events for prospective students. • Assists with faculty onboarding and separation processes. • Prepares appointment forms and personnel paperwork. • Processes purchase requisitions and procurement requests • Coordinate purchasing documentation and reimbursement requests • Coordinates adjunct hiring documentation. • Provides administrative support to adjunct faculty • Provides necessary updates to course schedules • Gathers and consolidates background information for reports, utilizing available resources such as departmental files, policy and procedure documents, Internet research, and communication with internal and external contacts. • Perform other related duties as assigned. Physical Demands: • May require extended periods of standing, bending, stooping, sitting at desk. • May require lifting. • Requires communication with a variety of constituents externally and internally. • Requires operation of a variety of office equipment. Preferences: • Strong written and oral communication skills. • Experience with Microsoft Office and G (Google) Suites. • Experience providing administrative support in a higher education setting. • Ability to interact with internal and external parties in a courteous and efficient manner; and to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. Minimum Qualifications High School Diploma or GED AND 2 years experience providing administrative support. Additional Job Details Required Application Materials: Qualified applicants should submit a cover letter, resume, and a list of names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate’s prior consent). All applicants must apply using the new online application system. Please visit to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Best Consideration Date: N/A Posting Close Date: N/A Open Until Filled: Yes Department UMES-SESA-Education/Operations Worker Sub-Type Staff Regular Salary Range $45,375 - $51,783 EEO Statement UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Diversity Statement The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation. Title IX Statement It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.