Administrative Assistant I

Job description

POSITION SUMMARY Provides administrative and secretarial support to the Department daily. Projects a professional company image through in-person and phone interaction. KEY ACCOUNTABILITIES 1. Provides administrative support to the Manager, including telephone coverage, mail handling, inventory supplies control, internal and external communication and filing. 2. Assist with the preparation of the Advertisement and stamp duty process. 3. Assist with preparation of payments of all invoices received, Refund Cheques, Payments, rechecks work for cheque Request Forms (CRFs), GACC and PPAY. 4. Typing of letters, memos, forms, policies, time sheets, leave forms and procedures (including handling of confidential information). 5. Assist in the collating and distribution of documents for signoff and approval by the Manager EDUCATION & QUALIFICATIONS • 5 CXC O’Levels • Minimum 2 CAPE passes. • Diploma in business administration or management would be an asset. • LOMA 281, LOMA 291 would be an asset. TRAINING • Proficient in Microsoft Office Suite, e.g. Microsoft Word, PowerPoint, Excel, Access. • Knowledge of business procedures and Industry’s structures, regulations, policies and procedures. • Good spelling and grammar skills. EXPERIENCE • At least 1 year in an administrative position