Administrative Assistant II- Cardiovascular Medicine
osu/osucareers
College of Medicine/Office of Health Sciences
Posted Sep 11, 2026
- Other
Job description
Screen reader users may encounter difficulty with this site. For assistance with applying, please contact . If you have questions while submitting an application, please review these frequently asked questions . Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please l og in to Workday to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following: Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required. Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. Job Title: Administrative Assistant II- Cardiovascular Medicine Department: Medicine | IM Cardiovascular Medicine Position Summary The Heart Failure Administrative Assistant in the Division of Cardiovascular Medicine within the Department of Internal Medicine provides comprehensive administrative, operational, and business support to heart failure faculty members. This position supports the daily business functions for fifteen faculty members and serves as a central resource for coordinating clinical scheduling, faculty support, financial transactions, human resources processes, facilities and space needs, communications, and event logistics. Key Responsibilities · Maintain accurate and up-to-date clinical assignments in QGenda, IHIS, and Outlook to support faculty schedules, clinic operations, and patient care needs. · Ensure physician leave is submitted within required timeframes and that clinic openings and closures are coordinated accurately and timely. · Prepare and submit expense reports on behalf of physicians within the required sixty-day deadline. · Coordinate business travel, including preparing and submitting required spend authorizations and related travel documentation. · Support faculty onboarding, offboarding, and transitions to ensure continuity of operations and appropriate coordination with departmental, divisional, and institutional partners. · Assist with onboarding of staff and provide administrative support related to human resources processes. · Coordinate calendars, facilitate communication, and organize logistics for meetings, conferences, workshops, and special events. · Prepare and distribute meeting agendas, materials, and follow-up communications as needed. · Support facilities and space-related needs for the heart failure faculty and associated staff. · Perform other administrative and operational duties as assigned to support the goals of the Division of Cardiovascular Medicine and the Department of Internal Medicine. Additional Information: Location: Davis Heart and Lung Research Institute (0113) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions . The university is an equal opportunity employer, including veterans and disability.