Administrative Assistant II Theatre and Dance

Job description

The Administrative Assistant provides essential administrative and clerical support to the dean, chair, faculty, staff, student workers, and guests of the School of Communication & the Arts. This role requires the ability to work independently with good judgment and discretion while contributing to a collaborative and welcoming office environment. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Greets visitors and provides professional, courteous assistance. Performs clerical duties including filing, typing, answering phones, and managing email correspondence. Schedules and coordinates events such as CFAW, Experience LU, graduation, and other departmental functions. Schedules, records, compiles, transcribes, and distributes minutes of meetings. Coordinates guest visits including accommodations, meals, and transportation. Submits and tracks all facilities work orders, print shop orders, and IT Service Tickets. Reserves rooms using 25Live. Maintains a clean, organized, and positive academic office environment. Trains and becomes proficient in Liberty University systems and software. Supports and supervises HR hiring procedures. Performs other duties as assigned. Collaborates effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ. Submits key/badge access for others. Provides training as needed to department employees for administrative processes. Orders and maintains office supplies and equipment in BuyLU. Reconciles all p-card expenditures. Coordinates travel for department. Tracks student information. May use Workday to hire student workers and possibly GSA/TA, staff, and faculty. Performs tasks supporting the department and School of Communication and the Arts, including duties typically assigned to an Administrative Assistant I as needed. Enters/updates courses and programs in Courseleaf and may possibly enter faculty into FAT for classes and possibly handle catalog edits and course legislation. May assist in processes related to faculty qualifications. Approves time/absences in Workday for student workers and staff. Oversees procurement tasks and manages budgets in Banner and Anaplan. SUPERVISORY RESPONSIBILITIES Admin II: Supervises student workers and approves time. May approve time for staff. QUALIFICATIONS AND CREDENTIALS Education and Experience Admin II 1-3 years administrative experience and bachelor’s degree required; OR 3-5 years office/administrative experience with finance/business and personnel management. Prefer professional work experience in a higher educational academic setting. Prior experience with Liberty University systems is helpful. Proficient in Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook). Excellent organizational and problem-solving skills and previous event planning experience required. ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension Ability to effectively communicate in English both verbally and in writing to convey clear, well-articulated information in a professional manner on e-mail and MSTeams. Possess public communication skills that allow professional representation of Liberty University. Able to be a team player but exercise initiative and good judgment. Able to set priorities and manage multiple tasks with efficiency and good organizational skill. Computer skills, Microsoft Office, and Outlook 365/calendar proficiency required. Must have a working knowledge of Excel and become proficient at new systems. Problem Solving Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both a routine and complex nature. Physical and Sensory Abilities May be required to travel. May be required to sit to perform deskwork or type on a keyboard. Regularly required to hear and speak to effectively communicate orally. Regularly required to stand, walk, and climb stairs to move about the campus. Handle materials, reach overhead, kneel or stoop to conduct business. Regularly lift ten or fewer pounds. WORKING CONDITIONS Work Environment The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lit, and the noise level is moderate. Working environment may include facilitation of events outdoors occasionally. Driving Requirements If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel. Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position. Time Type Full time Location Onsite - Remote Capable Pay Range Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure. The position may also be eligible for comprehensive benefits , including health insurance, retirement plans, and tuition assistance. $18.27 - $21.15 The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.