Administrative Assistant III

Job description

GENERAL SUMMARY Under general supervision and acting on own initiative, performs advanced administrative duties for Extended Power Uprate. Requires detailed knowledge of company operations, organization procedures and personnel. Within established guidelines makes independent decisions regarding planning, organizing and scheduling work. Exercise’s discretion and independent judgment and is capable of analyzing complex information requests, determining complex trends and conflicting demands, and make recommendations to management. Demonstrates extensive interpersonal communication skills to effectively interact with all levels of management, company employees, suppliers and customers using our core values as a guide. May act as a coordinator for special projects. May prepare and administer budgets; lead meetings; and provide training. PRINCIPAL ACCOUNTABILITIES 1. Perform advanced administrative duties for the Extended Power Uprate. Function as a core resource to the EPU Manager exhibiting flexibility and openness to change. Exercise discretion and independent judgment, analyze complex information requests, determine complex trends and conflicting demands, and make recommendations to management. Obtain, analyze and act upon feedback from customers/suppliers to enhance communication among management, employees and outside agencies. This activity requires expertise with interpersonal relationship skills, in particular when dealing with outside agencies whose actions have a definite impact on our success or failure. Identify critical and urgent issues, designing and implementing administrative policies, training and information flow. Identify and correct work/material inefficiencies/deficiencies. Organize and prepare requested materials. 2. Control and or coordinate key station Core Management meetings and communications. Includes oversight/responsibility for items including, but not limited to, Steering Committees including timely, accurate and clear communication on commitments and expecations. Upkeep and accuracy of all information on the stations Steering Committee intranet site (includes timely upload of documentation and/or creation of new methods to track/communicate actions). 3. Function as administrator of performance monitoring, assist with contracts and fiscal year budgets, salary plans, performance plans and strategic/business plans. Identify areas of concern, ensure performance within guidelines and overall budget 4. Collaborate with the Manger to enhance communications, and resolve administrative and organizational issues and concerns, coordinate and implement change management. Anticipate the needs of the organization particularly regarding employee development and communications and prepare/coordinate the manager’s action to address them. Analyze options, alternatives and solutions to impending issues and concerns in a timely and specific manner to maximize management’s awareness and effectiveness in dealing with administrative, organizations, and employee issues. Initiate employee/management meetings to further communications as deemed necessary. 5. Function as a proactive team player with all administrative assistants, executive assistants and all management. Plan and participate in combined management/organization workshops to promote team, core values and communications. Generate and present ideas for improvements. Assist in executing new ideas and suggestions. Promote and encourage performance management development, implementation and celebrations throughout Energy Northwest through creative ideas, better communications and continuous feedback. Perform as a member of an Emergency Response Team (ERO) and in an outage assignment, when directed REQUIRED EDUCATION AND EXPERIENCE Requires a high school diploma or GED and a minimum of five years of progressive administrative experience, including leadership responsibilities and independent decision-making authority. Pay Range $30.21 - $37.77 Hourly The salary listed represents the pay range for this position. Starting pay is calculated from the minimum of the salary range and actual individual placement within the range is determined based on the candidate's experience, education, skills, and abilities related to the role. The level and final offer will also take into account the candidate's overall qualifications. Offers will be negotiated based on each candidate's qualifications. Incentive Compensation This role may be eligible to participate in our annual incentive plan. Incentives are earned based on employee performance against defined metrics and company goals. Benefits Energy Northwest (EN) provides a phenomenal benefits package. Washington State also has no state income tax, and the Tri-Cities provides a cost-of-living lower than the national average. EN offers substantial retirement benefits through three retirement programs including the Washington State Public Employees' Retirement System pension plan (PERS), a 401(k) savings plan with an employer match component, and a 457(b) savings plan. EN also offers multiple options for medical, dental, vision, disability and life insurance coverage. Other voluntary benefits may include flexible spending accounts (FSAs), tuition reimbursement, student loan repayment, childcare subsides, health reimbursement arrangement (HRA VEBA), health savings account (HSA), supplemental life insurances, credit monitoring/identity theft insurance, and more! Qualifying employees will typically start a personal time accrual rate of 160 hours per year and EN provides nine paid holidays throughout the Calander year; personal time accruals grow significantly at various service intervals. We are an Equal Opportunity Employer and do not discriminate due to race, color, age, gender, gender identity, sexual orientation, ethnicity, religion, national origin, veteran status or on the basis of disability. Know Your Rights: Workplace discrimantion is illegal