Administrative Assistant - Investment Banking, Paris

Job description

Job Description: Job Title: Administrative Assistant LOB: Global Corporate & Investment Banking Location: Paris Company Overview At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! Location Overview Based in the 8th arrondissement and within the Parisian Golden Triangle, our beautiful Art-Deco era office benefits from luxury modern workspaces, an abundance of natural light and is easily accessible by public transport. Job Description We are seeking an Administrative Assistant to join our Paris office, working in a fast‑paced environment. The role sits within the Investment Banking Administrative team and provides comprehensive support to Bankers across all levels of seniority, covering the French market as well as broader European businesses across industries and products. This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the Banker, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, have the ability to effectively handle multiple priorities and an excellent work ethic. You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion. In return we not only offer the training and support you’d expect from a leading global bank but also the opportunity to grow your career right here in Paris. With exposure to a variety of financial products and the continued year-on-year growth of the team, we can offer excellent mobility and development. Responsibilities As an Administrative Assistant your main responsibilities will involve: Diary management, including organising internal/external meetings Arranging conference calls and video conferences internally and externally Booking and making all necessary arrangements for complex domestic and international business travel Handling expenses using Concur and Ariba systems – with a general understanding of the bank’s policies Completing i-Track on a weekly basis as per policy Filing call reports on a weekly basis using Navigator Pre-empt and highlight to the Business Manager out of policy expenses Ensure relevant Deal Related Expenses (DRE) is captured Develop knowledge of banker’s clients, transactions and specific individuals where possible Establish professional and effective communication at all levels with internal stakeholders, assistants in your area and cultivating relationships with external clients and their assistants Handling sensitive and confidential material and information Manage professional responses to telephone calls, taking ownership of queries Management of email system, prioritising and responding where appropriate Understanding the internal systems such as Concur Smartforms/Salesforce/Navigator (training will be given for all internal systems) What we are looking for Proven administrative assistant experience preferably in Investment Banking Financial Services environment Excellent communication skills at all levels written and verbally in French and English Confidence at dealing with people of all levels both internally and externally Proactive style and ability to work independently and as a team player Excellent organisational skills, with the ability to multitask, prioritise effectively, and manage a varied workload in a fast‑paced environment Capable to work efficiently in a demanding environment Excellent PC skills including Word, Excel, PowerPoint and Outlook Experience using Concur Accurate typing – approx. 50 wpm Flexible approach to overtime and out of hours working patterns Mature, calm and professional attitude at all times Accuracy and numeracy Skills Administrative Services Attention to Detail Customer and Client Focus Planning Prioritization Adaptability Collaboration Event Planning Office Administration Problem Solving Facilities Management Oral Communications Recording/Organizing Information Research Written Communications Benefits of working at Bank of America France At Bank of America, we strive to prioritise employees’ health and wellbeing – it’s what makes us a Great Place to Work. Competitive retirement plan in addition to State plans, life and disability assurance. Medical Plan provided by the bank as a top-up to Social Security health benefits for you and your family. Employees and family members can receive free health advice 24/7 through a range of English and French speaking medical providers. Time Savings Account (‘CET’) to save some of your leave days, cash them out or use them later. Reimbursement of 50% of your commuter pass. We offer paid maternity leave, and paternity leave of up to 26 weeks (16 paid weeks and 10 unpaid), and inclusive family leave arrangements. Nursery scheme for children under age 3. Works council (‘CSE’) benefits. Access to an Employee Assistance Programme for confidential support and help for everyday matters. Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering with local charities. Opportunity to receive free entry to arts exhibitions sponsored by Bank of America in Paris. Bank of America Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well. We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender/sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, membership of the Traveller community, age, sexual orientation, pregnancy or maternity, civil status, socio-economic background, responsibility for dependants, family status or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience. We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.