Administrative Assistant - Jackson Heart Study

Job description

Hello, Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application: Provide all of your employment history, education, and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it. You must meet all of the job requirements at the time of submitting the application. You can only apply one time to a job requisition. Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted. After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile. Thank you, Human Resources Important Applications Instructions: Please complete this application in entirety by providing all of your work experience, education and certifications/ license. You will be unable to edit/add/change your application once it is submitted. Job Requisition ID: R00053040 Job Category: Clerical and Customer Service Organization: SOM-Medicine-JHS Clinical Research Location/s: Main Campus Jackson Job Title: Administrative Assistant - Jackson Heart Study Job Summary: The Administrative Assistant will provide comprehensive administrative support in the assigned department. This role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the efficient functioning of the department. Education & Experience Education and Experience Required: Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience. Certifications, Licenses or Registration Required: N/A Knowledge, Skills & Abilities Knowledge, Skills, and Abilities: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Detail-oriented and able to multitask effectively. Familiarity with basic medical terminology and academic processes. Responsibilities: Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional. Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty. Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Serve as a point of contact for internal and external stakeholders. Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files. Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops. Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting. Data Management: Maintain databases and ensure data integrity. Generate reports as needed. Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned. The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time. Physical and Environmental Demands Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking. Time Type: FLSA Designation/Job Exempt: No Pay Class: Hourly FTE %: 100 Work Shift: Benefits Eligibility: Grant Funded: Job Posting Date: 08/11/2026 Job Closing Date (open until filled if no date specified):