Administrative Assistant, Legal & Business Affairs

Job description

The Opportunity: We’re seeking a talented and highly organized Administrative Assistant to support the Entertainment & Media group within Mattel’s Legal & Business Affairs (LBA) team. This position is responsible for providing day-to-day administrative support to the LBA Entertainment & Media team, which supports Mattel Studios, Mattel Digital Studios, Experiences, Rights Management, and Music, among other businesses. Successful candidates will be detail-oriented, proactive self-starters who thrive in a fast-paced, high-energy environment and can anticipate the needs of the team. This position is located at Mattel’s headquarters in Los Angeles. What Your Impact Will Be: Administrative Support : Schedule and coordinate various calls and meetings, both internal and external, and provide phone coverage, as needed Manage executives’ schedules and calendars, prioritizing based on knowledge of the needs and priorities of the business Create PowerPoint decks, Excel spreadsheets, redlines, and other charts/materials - thinking creatively and out-of-the-box in doing so Assist with correspondence and deliverables tracking and project and task management Assist with scanning, copying, distribution, and mailing/shipping of various documents Order supplies for the team Assist with new hire onboarding, as needed Improve existing administrative practices Systems & Operations : Assist with document/record management, billing, preferred supplier, and matter management systems, as well as other systems used by the Law Department Regularly update electronic records (and physical files, as needed) Support with various budgeting and spend matters, including forecasts and accruals, interfacing with law firms, managing e-billing payments, and creating related reports Assist with processing invoices, including creation of purchase orders Assist in registering attorneys for CLE webcasts and seminars, and tracking CLE requirements Team Collaboration : Collaborate constructively with assistants and staff within and outside the Law Department, including C-suite executive assistants Assist attorneys and/or paralegals with other projects, as needed Provide secondary and backup support to other groups within the Law Department, as needed What We’re Looking For: Our ideal candidate will have 5+ years’ previous administrative assistant experience, including experience supporting a team of directors/managers or attorneys, as well as the following attributes: Detail-oriented, with excellent planning, organization, and communication skills (in emails, on the phone, etc.) Technology savvy (strong working knowledge of Microsoft Office - Outlook, Word, Excel, and PowerPoint) is required; skilled at learning new software and troubleshooting MS Office challenges A positive attitude and willingness to juggle and complete a multitude of tasks with efficiency and accuracy The ability to act intuitively and anticipate the needs of supervisors Strong communication and interpersonal skills and the ability to work effectively with internal and external stakeholders Proactive/self-starter and capable of working as a member of a team, as well as independently Ability to professionally manage changing and conflicting priorities Trustworthy and able to appropriately handle confidential and other sensitive information and materials *The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential. Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here! How We Work: We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors: We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower. We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking. We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results. Who We Are: Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential. Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more. Visit us at and . Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law. Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment. Videos to watch: The Culture at Mattel Corporate Philanthropy CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.