Administrative Assistant, Legal & People

Job description

WHY SOCURE? Socure is building the identity trust infrastructure for the digital economy — verifying 100% of good identities in real time and stopping fraud before it starts. The mission is big, the problems are complex, and the impact is felt by businesses, governments, and millions of people every day. We hire people who want that level of responsibility. People who move fast, think critically, act like owners, and care deeply about solving customer problems with precision. If you want predictability or narrow scope, this won’t be your place. If you want to help build the future of identity with a team that holds a high bar for itself — keep reading. Socure is building the identity trust infrastructure for the digital economy—verifying 100% of good identities and eliminating fraud at scale. We are seeking a detail-oriented and highly organized Administrative Assistant to support our regulatory licensing efforts and broader people compliance operations. This role plays a key part in ensuring timely, accurate regulatory filings, maintaining compliance tracking and reporting (including training metrics), and supporting day-to-day operational coordination, including East Coast collaboration spaces and ad hoc people administration. The ideal candidate is a detail oriented, proactive, systems-minded operator who understands the importance of complying with deadlines and is comfortable working with large volumes of sensitive data, leveraging technology (including AI tools), and improving processes in a fast-paced, high-growth environment. Key Responsibilities Gaming and Regulatory Licensing Support - Support preparation and submission of regulatory and licensing filings across multiple jurisdictions - Track application status, renewal deadlines, and ongoing compliance requirements - Maintain and organize electronic records, including licenses, correspondence, and regulatory documentation - Partner cross-functionally (Legal, Compliance, Finance, People, and Executive Teams, as well as Socure’s board of directors) to collect and validate information required for filings - Partner with executive stakeholders to gather time-sensitive inputs, communicating with clarity, precision, and strong judgment while minimizing demands on their time - Interface with regulators and external partners as needed to support application processes - Perform data entry and quality control across internal systems and external regulatory portals - Leverage AI-enabled tools and internal systems to improve efficiency, accuracy, and scalability of compliance workflows - Assist with process improvement and documentation to streamline filing and tracking workflows People Compliance & Operational Support - Track and report on employee compliance training completion, including monitoring deadlines and following up with stakeholders - Maintain documentation and records related to internal compliance programs and employee acknowledgments - Support ad hoc people administration tasks (e.g., onboarding/offboarding coordination, data updates, documentation) - Coordinate day-to-day operations of East Coast collaboration spaces, partnering with Workplace teams as needed - Serve as a point of contact for collaboration space usage, ensuring a smooth employee experience Basic Qualifications - 2+ years of experience in an administrative, legal, or compliance support role - Strong organizational skills with the ability to manage multiple workstreams and deadlines - High attention to detail, particularly in document review and data entry - Experience working with sensitive or confidential information - Proficiency in Google Workspace (Docs, Sheets, Drive), comfort utilizing AI tools and learning new tools quickly - Strong written and verbal communication skills - Proven ability to communicate effectively with senior stakeholders, including executives, with a focus on clarity, efficiency, and follow-through - A self-starter with sound judgment, high integrity, and a collaborative mindset. Preferred Qualifications - Experience supporting regulatory, licensing, or compliance functions (gaming, fintech, or other highly regulated industries strongly preferred) - Familiarity with multi-state licensing processes - Legal Assistant or Paralegal certification (nice to have, not required) Additional Attributes - Able to work independently while coordinating across multiple teams - Comfortable operating in a fast-paced, evolving environment - Strong prioritization skills and ability to manage shifting deadlines - Process-minded, with an interest in improving efficiency and scalability Socure is an equal opportunity employer that values diversity in all its forms within our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need an accommodation during any stage of the application or hiring process—including interview or onboarding support—please reach out to your Socure recruiting partner directly. Follow Us! YouTube https://www.youtube.com/c/Socure | LinkedIn https://www.linkedin.com/company/socure/ | X (Twitter) https://x.com/socureme | Facebook https://www.facebook.com/socure/