Administrative Assistant (Level III)

Job description

• Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. • Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. • The candidate will manage diverse administrative functions for a large group of senior level executives. • Functions may include: multiple phones, coordination of travel and meetings, processing of expenses, supply and facility order management, participating in Onboarding/Offboarding of employees, ordering technology/help request tickets, creation and editing of presentations, and special projects as needed. • Communicates with executives and line management to gather or convey relevant information. • May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. • Advanced administrative and analytical skills. • Thorough knowledge of a variety of software programs Job Requirements: • Advanced administrative and analytical skills. • Thorough knowledge of a variety of software programs • Strong Word, Excel, PowerPoint & Outlook skills • Visio skills a plus • Multi-Tasker, self starter requires minimum supervision • Ability to proactively look for potential conflicts or issues and resolve • Strong attention to detail • Ability to prioritize and work well under pressure • Ability to obtain information in a timely and efficient manner • Effective comprehension, listening, verbal and written communication skills • Ability to navigate in a constantly changing environment and under tight deadlines with high level of accuracy • Strong relationship skills and ability to work with a variety of constituent groups • Ability to interface with Senior Executives • Proficiency in Concur & Ariba systems a plus • Proficiency in internal technology ordering systems a plus • Knowledge of ACR system a plus • Minimum 5 years Administrative Experience in a financial environment preferred. Extensive Administrative Assistant experience. Banking/Finance experience. Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.