Administrative Assistant Plant Manager

Job description

As a successful family-owned company on a path to global growth, the Brose Group offers challenging responsibilities and exciting career opportunities to performance-driven, skilled specialists with solid professional knowledge and proven career expertise who wish to contribute to our company’s success. Your tasks Provide comprehensive administrative and operational support to the Plant Manager, including calendar management, business travel arrangements, meeting coordination, preparation of presentations, and follow-up of action items. Coordinate and continuously improve plant administration processes and office operations, ensuring compliance with company policies, procedures, and administrative standards. Prepare, organize, and document management meetings, including agenda preparation, meeting minutes, communication of decisions, and tracking of action plans. Manage and control plant administrative budgets and expenditures, including utilities, office supplies, meals, telecommunication services, office equipment, and other administration-related costs. Manage external service providers, office suppliers, and administrative contracts, ensuring service quality, cost efficiency, compliance, and timely resolution of operational issues. Oversee plant administrative resources and office services, including stationery, refreshments, mail services, company vehicles, uniforms, safety shoes, first-aid supplies, office equipment, and facility support services. Coordinate customer, corporate, auditor, and visitor activities, ensuring professional reception, effective visit preparation, and compliance with security and visitor management procedures. Plan and coordinate employee engagement initiatives, plant events, and internal communication activities, supporting leadership communication and organizational effectiveness. Organize and monitor administrative and mandatory training activities, including safety training coordination, training records management, compliance tracking, and reporting. Prepare administrative reports, KPI dashboards, cost analyses, and management presentations, identifying opportunities for process improvement, cost optimization, and operational efficiency enhancement. Your Profile Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) Administrative budget planning and cost control Vendor and contract management Travel, event, and visitor management Meeting coordination and executive support Report preparation, KPI tracking, and data analysis Document management and business communication Knowledge of manufacturing plant administration processes SAP / ERP experience preferred Strong organizational, communication, and stakeholder management skills Brose offers a high-tech work environment and a wide range of benefits. Along with competitive performance-based compensation and health insurance, our employees also benefit from attractive social and family-oriented programs throughout our North American locations*. Our benefits packages include comprehensive medical and insurance. Brose also provides educational assistance and a variety of community outreach, family, and sporting events. Flexible working hours and a collaborative work environment give our employees the freedom to balance work and personal life. Brose believes in investing in people. We offer a wide range of development programs with great opportunity for individual growth through training, international or regional assignments and tailored career paths. Our objective is to provide our employees the tools necessary to live a balanced life, experience a rewarding work environment and contribute to our surrounding communities. *Benefits package may vary slightly per location