Administrative assistant/ Receptionist - temporary

Job description

JOB DESCRIPTION: About Abbott Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to: Career development with an international company where you can grow the career you dream of your professional future. A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. The Opportunity This position works from our Tel Aviv office in the Nutrition Division. Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Ensure®, Glucerna® – to help get the nutrients they need to live their healthiest life. What You’ll Do You'll be the Affiliate administrative assistant and receptionist at Abbott Tel Aviv office, responsible for office maintenance, purchase orders and invoices and support welfare activities. It is a temporary full-time role, replacement for maternity leave, working in the office. CORE JOB RESPONSIBILITIES Staffing position all day long 8:00-17:00, 5 days per week at the office. Responsible for office maintenance and is liaison with Atidim parking, cleaning, etc. Answering incoming calls, transferring them or taking messages as needed. Manage calendar of main management members as defined based on need. Initiate Purchase Orders and invoices in SAP system for several business divisions. Working with courier companies, sending and receiving mail and packages according to employees and business needs, distribute incoming mail and other delivers and organize outgoing post including courier posts/ shipments. Welcome vendors and other guests, providing service and coordination among visitors and employees and keep visitor records align with company policies and procedures. Maintaining a clean and orderly lobby and workspace. Order office supply and food, order and prepare refreshments for office and meetings as needed. Welfare activities - together with the business and Human Resources - initiate, support and execute activities and events, manages suppliers. Coordinate guests’ visits from abroad according to need. Responsible for filing contracts with external vendors. Support ad-hoc projects as required by the business. GENERAL RESPONSIBILITY To comply with the company’s policies and procedures to meet statutory, quality and business requirements within the overall strategy and objectives Abbott Israel. ACCOUNTABILITY Interacts with all employees at all levels, directs callers or visitors to appropriate individuals or resources within the organization. Often acts as a liaison between Facility Maintenance and both internal and external customers. EXPERIENCE 1-2 years of experience as receptionist / administration role – an advantage. Must have excellent interpersonal and communication skills as well as be flexible, organized and detail oriented. Service Oriented Education Requirements - High School Diploma, preferable – B.A. Fluent English – can handle answering calls, replying to e-mails or welcoming visitors from abroad. Must be able to deal effectively with high level internal and external contacts, including customers and the general public. Good computer skills - working with multiple reporting, approval and documentation systems and Office (Excel, Word, PowerPoint and others) Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. The base pay for this position is N/A In specific locations, the pay range may vary from the range posted. JOB FAMILY: Administrative Support DIVISION: ANI International Nutrition LOCATION: Israel > Tel Aviv : Building 4 ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Not specified MEDICAL SURVEILLANCE: Not Applicable SIGNIFICANT WORK ACTIVITIES: Not Applicable