Administrative Assistant - Sales

Job description

At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team. We currently have a full-time opening in our Austin, TX office. Our position is for 40 hours per week at **$20** per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan. **Regular onsite attendance required.** ### Job Responsibilities - **Preparing for daily client visits** - Prepping clothing to be delivered - Locating necessary client information (A/R balances, sales sheet) - Updating sales materials regarding fabrics/options - Coordinating and maintaining all client orders/files - **Communicating with clients:** - Setting up appointments - Providing status of orders - Scheduling deliveries - Sending reminders - **Supporting the sales efforts of the sales professional by:** - Communicating regularly with the sales professional and other members of the store team - Meeting with the sales professional to set goals - Managing daily calendar - Organizing inventory - Pursuing efficiencies for processes and communication - Picking up and delivering client items as needed - **Prospecting new clients using internet and social media applications** - Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter - Entering referrals into proprietary system - Sending introductory and promotional messages - Creating call lists/hot lists - **Delivering exceptional customer service** when contacting factories, corporate office, clients and outside vendors - **Maintaining a professional image** to interface with corporate clients ### A successful candidate fits the following criteria: - Confident, independent worker - Strong communication skills (verbal, written, listening) - Excellent organizational skills - Outstanding time management skills - Professional customer service skills - Social Media savvy (especially on LinkedIn & Instagram) - Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms - Possesses basic accounting skills (such as balancing accounts) - Enjoys being flexible and multitasking - Motivated to tackle challenges - Yearns to work in a fast-paced team environment - Able to bend and lift 30 lbs. - Valid Driver’s License required (Exception: larger metropolitan areas) - Two years office-related experience is preferred. - Experience with a sales-oriented environment is a plus!