Administrative Assistant (Shared Role)

Job description

Benefits: In accordance with the Cayman Islands Labour Act and applicable statutory requirements Job Summary The Administrative Assistant will provide administrative, bookkeeping, customer service, and operational support across two companies. The role includes financial record-keeping, customer account management, and assistance with delivery coordination and general office operations. This is a customer-facing position requiring strong professionalism and accuracy. Duties and Responsibilities Maintain daily financial records and bookkeeping entries Perform daily cash reconciliation and reporting Manage accounts receivable and follow up on overdue accounts Investigate and resolve billing and account discrepancies Assist with accounts payable processing and invoice tracking Support delivery order processing and scheduling Provide customer service and handle client inquiries Maintain filing systems (digital and physical) Assist with data entry into accounting and operational systems Prepare basic reports as required Support general administrative and operational tasks Minimum Requirements Minimum 5 years administrative and bookkeeping experience Strong knowledge of basic accounting principles Experience with accounts receivable and cash handling Strong customer service and communication skills Proficiency in Microsoft Office (Excel, Word, Outlook) Ability to work independently and manage priorities Strong organizational and time management skills Clean police record required Willingness to work weekends and public holidays when required Associate’s or Bachelor’s degree preferred Preferred Experience Experience in a multi-company environment Familiarity with ERP/accounting systems (e.g., Acumatica or similar) Experience in logistics, inventory, or delivery coordination Other Information This position requires a high level of confidentiality, professionalism, and adaptability in a fast-paced environment.