Administrative Associate

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Closing Date: Type of Position: Clerical Workstudy Position: No Job Type: Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas at Pine Bluff The University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population, competitive degree offerings and stellar faculty. For more than 140 years, the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning, growth and productivity while affording a basic need to its students – a chance to advance. The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential. You can excel in your chosen field of study through a curriculum of Certificate and Associates degree programs, more than thirty Undergraduate programs, Master’s degree programs and a Doctorate program in Aquaculture/Fisheries. You can also develop workplace readiness through internships, co-ops and fellowships in the U.S. and abroad. Out-of-class experiences and student involvement include more than 90 student organizations, an internationally renowned Vesper Choir, Marching Band, Concert Bands, Wind Symphony, nationally recognized debate team, award-winning theater department and accomplished athletic program. Though the main campus is in Pine Bluff, its reach is worldwide. UAPB has an extended campus in North Little Rock and offers as well as online courses. With the addition of the Arkansas Research and Education Optical Network (ARE-ON), students can engage in information exchange with others anywhere in the world. There are also Research and Extension offices in Lonoke, Newport and Lake Village and collaborations with other colleges and universities in the State through the National Science Foundation funded STEM (Science, Technology, Engineering and Mathematics) Academy. As the second oldest land-grant institution in the state of Arkansas, the mission of this No Excuse University remains the same – to provide a high quality, affordable education with a personal touch. We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact Human Resources at 870.575.8400 . Department: Emerging Scholars & Leadership Academy Department's Website: Summary of Job Duties: Supporting the Emerging Scholar and Leadership Institute, the Administrative Associate will be responsible for managing key administrative and financial processes within Workday. This position will help ensure that purchases, travel, reimbursements, timekeeping, and related transactions are completed accurately, promptly, and in accordance with university policies. The selected candidate will: * Create, submit, and monitor requisitions and purchase orders in Workday. * Track requisitions from initial submission through approval, purchase order issuance, receipt, and payment. * Prepare and process spend authorizations for employee and program-related travel. * Complete and submit expense reports, including reviewing receipts, verifying expenses, and ensuring proper documentation. * Assist employees and program participants with resolving errors, missing information, and other Workday transaction issues. * Review and monitor employee time entries to ensure hours, leave, and corrections are submitted accurately and by established deadlines. * Coordinate timekeeping corrections and follow up with employees and supervisors regarding incomplete or inaccurate entries. * Maintain organized records of purchase orders, invoices, receipts, travel documents, expense reports, and approvals. * Communicate with Procurement, Accounts Payable, Human Resources, Payroll, and other university offices to resolve processing concerns. * Monitor the status of Workday transactions and provide regular updates to institute leadership. * Ensure transactions comply with university purchasing, travel, reimbursement, and timekeeping policies. * Assist with budget tracking by reviewing expenses, commitments, and outstanding purchase orders. * Prepare reports related to expenditures, travel, purchasing activity, and administrative operations. * Serve as a Workday resource for institute staff by providing guidance on required documentation, approval processes, and submission procedures. * Perform other administrative duties necessary to support the daily operations of the Emerging Scholar and Leadership Institute. Qualifications: The formal education equivalent of a high school diploma is required. Candidates must also have at least three years of directly related administrative experience, including demonstrated experience with Workday processes such as requisitions, purchase orders, spend authorizations, expense reports, and timekeeping. Specialized training in business management, business education, accounting, or a related field is preferred. Additional Information: Salary Information: $35,000 Required Documents to Apply: List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants (Please upload all required documents in the "Resume" attachment section of your application to be considered for this position) : Recruitment Contact Information: Sharron Williams, Employment Manager/Recruiter Human Resources 870-575-8403 All application materials must be uploaded to the University of Arkansas System Career Site Please do not send to listed recruitment contact. Pre-employment Screening Requirements: Criminal Background Check The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: Sitting Frequent Physical Activity: N/A Occasional Physical Activity: Walking Benefits Eligible: Yes