Administrative Associate V

Job description

Job Title Administrative Associate V Agency Texas A&M University Department Environmental Health & Safety Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description A Glimpse of the Job The Administrative Associate V is responsible for coordinating daily office support activities and administrative interactions, maintaining administrative records, coordinating meetings, greeting visitors, distributing mail, tracking administrative metrics, and ordering supplies. Essential Duties Administrative Support Coordinates daily office support activities and administrative interactions Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matter Coordinates the maintenance of files, records, office supplies, or equipment Maintain office supply inventory and order office supplies as needed Coordinate meetings Coordinate departmental staff meetings, manage calendars for room reservations, order business meals as necessary Maintain meeting logs, take, and publish meeting notes, provide assistance with scheduling meetings, guest speakers Organize information and materials for distribution Customer Service Answer EHS main line and direct phone calls Acts as the point of contact for internal and external clients Distribute mail Responds to departmental personnel and customer inquiries via email Provide general support to visitors Gather information for the emergency response phone calls that come in during normal business hours to provide to the team on-call Business Support Create invoices or requisitions for review to the Department of Finance for Operations Maintains fiscal and administrative records Provides travel support with gas and travel cards Serves as back up support for EHS based finance and operations tasks Assist with departmental administration May assist with administration of contracts and summary reports Composes correspondence Assists with administration of unit, program, or project Maintain work anniversaries and birthday databases Interacts with IT to update internal directory Assists with coordinating student worker tasks Makes recommendations for process improvements, administrative changes, or new initiatives What You Need to Know Salary : $19.62/hour Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. Required Education and Experience High school diploma or equivalent combination of education and experience Five years of experience in general office or clerical work Knowledge, Skills, and Abilities Knowledge of word processing, spreadsheet, and database applications Ability to multitask and work cooperatively with others Excellent written communication, analytical, interpersonal, and organizational skills Ability to work in a high stress environment Ability to work with sensitive information and maintain confidentiality Ability to work independently once given a project Other Requirements and Factors This position is security sensitive This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.