Administrative Coordinator

Job description

Position Overview: As an Administrative Coordinator you will be responsible for supporting school operations by managing administrative tasks, coordinating office activities, and assisting with cross functional operations for school leadership. Responsibilities: • Provide administrative support to the business office including greeting clients and vendors, answering the phone, answer questions, and give program information to potential clients. • Maintain lead database, contact leads via phone or email, exit dead leads, perform follow-up reach outs, and send mass tickler emails to aged leads, and schedule school tours. • Oversee students in the pre-trip area and classroom, answer questions, and address technical issues. • Manage the student calendar, schedule new students, work with the Lead Instructor to track the attendance of actively enrolled students, managing correspondence, and track completed hour. • Enroll students into JJ Keller and monitor scores. • Enroll students into CourseKey, enter grading information, edit attendance, charge programs for absences, and follow procedures to graduate students from programs. • Perform data entry, maintain student conversion data, and prepare weekly reports due to executive stakeholders. • Order office supplies and coordinate services with maintenance department or outside vendors. • Monitoring and managing office supplies, equipment maintenance and facility-related requests. • Ensuring compliance with company policies, industry regulations, and data confidentiality standards. • Creation of flyers, brochures, and school manuals using Canva and mass emailing using Constant Contact. • Perform other duties as assigned by leadership. Environment: • Office – approx. 65F – 75F Schedule: • Monday through Friday 1:00pmto 5:00 PM • PART TIME - 25hrs Experience: • Preferred: Minimum three (3) – five (5) years of administrative experience preferred in a school or office setting • Preferred: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) • Required: Proficiency in English and Spanish (written and verbal) to effectively communicate with associates and leadership Skills: • Physical abilities: Ability to stand, walk and sit throughout your day; Walking on a variety of flooring such as carpet, concrete, tile etc; • Strong communication Skills: Ability to communicate clearly and effectively with peers and leaders on a daily basis • Organizational Skills: Ability to prioritize and meet deadlines; project management • Working in a team based environment: Working independently and as a team player to ensure our customers are receiving orders timely and with the highest quality • Quality: Maintain integrity and high standards from all perspectives, strong attention to detail and follow through • Safety Culture: Maintain and drive safety policies to all associates; driving for accountability of safe practices throughout shift