We are seeking a motivated, detail-oriented Emirati National to join our team as Administrative Coordinator. This role is designed to nurture local talent, provide hands-on exposure to UAE’s real estate and asset management industry, and support our operations with efficiency, professionalism, and the continuous-improvement mindset that defines KAIZEN.Key Responsibilities📋 Administration & OperationsCoordinate daily office workflows, scheduling, and meeting logistics across departmentsPrepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and EnglishMaintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standardsTrack and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolutionAssist with onboarding, record-keeping, and internal coordination to support team efficiency🤝 Stakeholder & Community SupportServe as a professional point of contact for internal teams, owners, residents, and government entitiesSupport coordination with Owners’ Associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community managementAssist in preparing meeting agendas, taking minutes, and following up on action itemsHelp coordinate community engagement, sustainability initiatives, and internal events📊 Data & Process SupportAssist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboardsSupport the preparation of budgets, service charge notices, and compliance-related documentationHelp streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiencyEnsure strict confidentiality of financial, community, and stakeholder information🇦🇪 Emiratisation & National DevelopmentParticipate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administrationRepresent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE communityStay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standardsRequirementsMust be an Emirati National (UAE Citizen)University qualification; relevant certification in business administration, secretarial practice, or real estate is a plusFluency in Arabic and English (written & spoken) — essentialStrong computer literacy: MS Office (Word, Excel, PowerPoint, Outlook) and general digital toolsExcellent organizational skills, attention to detail, and ability to multitaskPositive attitude, willingness to learn, and commitment to continuous improvementGood communication and interpersonal skills — able to interact respectfully with all levels of stakeholdersKnowledge of UAE culture, government protocols, and local practices is highly valued
We are seeking a motivated, detail-oriented Emirati National to join our team as Administrative Coordinator. This role is designed to nurture local talent, provide hands-on exposure to UAE’s real estate and asset management industry, and support our operations with efficiency, professionalism, and the continuous-improvement mindset that defines KAIZEN.
Key Responsibilities
📋 Administration & Operations
- Coordinate daily office workflows, scheduling, and meeting logistics across departments
- Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English
- Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards
- Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution
- Assist with onboarding, record-keeping, and internal coordination to support team efficiency
🤝 Stakeholder & Community Support
- Serve as a professional point of contact for internal teams, owners, residents, and government entities
- Support coordination with Owners’ Associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community management
- Assist in preparing meeting agendas, taking minutes, and following up on action items
- Help coordinate community engagement, sustainability initiatives, and internal events
📊 Data & Process Support
- Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards
- Support the preparation of budgets, service charge notices, and compliance-related documentation
- Help streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiency
- Ensure strict confidentiality of financial, community, and stakeholder information
🇦🇪 Emiratisation & National Development
- Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration
- Represent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE community
- Stay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standards
Requirements
- Must be an Emirati National (UAE Citizen)
- University qualification; relevant certification in business administration, secretarial practice, or real estate is a plus
- Fluency in Arabic and English (written & spoken) — essential
- Strong computer literacy: MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools
- Excellent organizational skills, attention to detail, and ability to multitask
- Positive attitude, willingness to learn, and commitment to continuous improvement
- Good communication and interpersonal skills — able to interact respectfully with all levels of stakeholders
- Knowledge of UAE culture, government protocols, and local practices is highly valued
Founded in 2006, KAIZEN Asset Management Services is amongst the top 20 property management firms in Dubai. Being the first ISO 9001:2015 certified provider, Kaizen AMS offers end-to-end solutions in Property Management, Community Management, Owner Affairs, Unit Management, and Handover Services. Kaizen AMS has an asset management portfolio valued at AED 19 billion across 130+ projects. We are also a proud corporate member of the U.S. Green Building Council.Banking on its approach of ‘Creating Memorable Experiences’, KAIZEN AMS has established itself as a distinctive brand within the UAE market. The properties managed by Kaizen AMS have some of the highest occupancy rates across the U.A.E. Kaizen AMS has earned the trust vote of notable real-estate clients in the UAE such as -Emirates REIT, Dubai South, Al Futtaim, Al Fardan, Binghatti and Select Group to name a few.Kaizen AMS operates under the unparalleled leadership of its CEO, Mr. Fadi Nwilati - a licensed CPA in Colorado, USA and certified by George Washington University. He holds over 12 years of investment and real estate experience within the Middle East in the commercial and residential sectors.Under Fadi’s visionary leadership, KAIZEN AMS has earned several prestigious industry awards including the - IRECMS Awards, Smart Built Environment Awards, Superbrands, Gulf Real Estate Awards for ‘Best Employer in Real Estate’ and ‘Best Consultancy in Real Estate’ - 2018 to name a few. Kaizen AMS has also been recognized as one of the most Influential Companies by the prestigious CM Today publication.For more information, please contact Kaizen AMS via WhatsApp at +971 58 877 5566, via email at info@kaizenams.com, or call the Customer Service center at 800 KAIZEN (524936).
Founded in 2006, KAIZEN Asset Management Services is amongst the top 20 property management firms in Dubai. Being the first ISO 9001:2015 certified provider, Kaizen AMS offers end-to-end solutions in Property Management, Community Management, Owner Affairs, Unit Management, and Handover Services. Kaizen AMS has an asset management portfolio valued at AED 19 billion across 130+ projects. We are also a proud corporate member of the U.S. Green Building Council.
Banking on its approach of ‘Creating Memorable Experiences’, KAIZEN AMS has established itself as a distinctive brand within the UAE market. The properties managed by Kaizen AMS have some of the highest occupancy rates across the U.A.E. Kaizen AMS has earned the trust vote of notable real-estate clients in the UAE such as -Emirates REIT, Dubai South, Al Futtaim, Al Fardan, Binghatti and Select Group to name a few.
Kaizen AMS operates under the unparalleled leadership of its CEO, Mr. Fadi Nwilati - a licensed CPA in Colorado, USA and certified by George Washington University. He holds over 12 years of investment and real estate experience within the Middle East in the commercial and residential sectors.
Under Fadi’s visionary leadership, KAIZEN AMS has earned several prestigious industry awards including the - IRECMS Awards, Smart Built Environment Awards, Superbrands, Gulf Real Estate Awards for ‘Best Employer in Real Estate’ and ‘Best Consultancy in Real Estate’ - 2018 to name a few. Kaizen AMS has also been recognized as one of the most Influential Companies by the prestigious CM Today publication.
For more information, please contact Kaizen AMS via WhatsApp at +971 58 877 5566, via email at info@kaizenams.com, or call the Customer Service center at 800 KAIZEN (524936).
