Administrative Coordinator III, MAG

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 500 University Ave, Rochester, New York, United States of America, 14607 Opening: Worker Subtype: Regular Time Type: Part time Scheduled Weekly Hours: 20 Department: 700811 MAG-Curatorial Work Shift: UR - Day (United States of America) Range: UR URG 104 H Compensation Range: $19.04 - $26.63 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: Types correspondence, reports, and other materials. Compiles, organizes, and maintains records of business transactions. Submits invoices and monitors ledgers. Maintains files on storage drives. Answers correspondence and prepares outgoing mail. Orders supplies. Operates office machines such as photocopiers and scanners, voice mail systems and personal computers. Assists with meeting scheduling and takes minutes. Assists with collection handling and inventory, as requested. ESSENTIAL FUNCTIONS Submits invoices and tracks budgets for exhibitions, art acquisitions, and other Curatorial Department accounts. Sets up purchase orders and budget requests. Orders and maintains department supplies. Oversees department purchase card. Serves as department point of contact for certain tasks. Communicates with departments and outside entities by monitoring central email inboxes and distributing notices. Handles routine departmental correspondence serving as the first point of contact for research inquiries as well as art submissions and proposals. Assists with department scheduling and exhibition planning. Takes meeting minutes. Prepares and edits documents, presentations, and reports. Prepares and distributes correspondence for loans. Assists with collection movement and inventory as directed by Registrars and Director of Curatorial Affairs. Other duties as assigned MINIMUM EDUCATION & EXPERIENCE High School diploma or equivalent and 2 years of relevant experience required Or equivalent combination of education and experience KNOWLEDGE, SKILLS AND ABILITIES Proficient in Microsoft Office programs as well as project management software, i.e. Microsoft Teams preferred The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.