Administrative & Fleet Coordinator

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Car Fleet Manager Work Dynamics | EMEA Region | Paris, France Position Overview Oversee strategic planning, operational management, and optimization of JLL's vehicle fleet across the EMEA Work Dynamics account, ensuring compliance, cost control, and sustainability while delivering exceptional stakeholder service. Key Responsibilities Fleet Operations Management Manage day-to-day operations including vehicle procurement, maintenance scheduling, insurance coordination, and disposal Develop and implement fleet policies aligned with JLL standards and client requirements Monitor fleet utilization rates and implement efficiency optimization strategies Ensure vehicles meet safety standards and regulatory compliance across EMEA jurisdictions Vendor and Supplier Management Negotiate and manage relationships with leasing companies, maintenance providers, fuel suppliers, and telematics vendors Conduct vendor performance reviews and implement service level agreements Source competitive bids and evaluate proposals based on total cost of ownership and sustainability Financial Management and Reporting Develop and manage annual fleet budget including capital and operational costs Track and analyze expenses: fuel, maintenance, insurance, and depreciation Prepare monthly financial reports and dashboards highlighting trends and savings opportunities Implement cost-reduction initiatives while maintaining service quality Compliance and Risk Management Ensure compliance with local transportation regulations and environmental standards across EMEA Maintain accurate fleet records: registration, insurance, driver qualifications Manage incident reporting and coordinate insurance claims Conduct operational audits to identify and mitigate risks Sustainability and Innovation Execute fleet electrification strategies aligned with JLL's sustainability commitments Evaluate emerging technologies: electric vehicles, telematics, mobility platforms Monitor environmental performance: carbon emissions, fuel efficiency, alternative fuels Integrate fleet operations into broader ESG initiatives Stakeholder Management Collaborate with Work Dynamics leadership, facilities teams, and end-users on fleet requirements Provide driver training on safe operation, fuel efficiency, and company policies Resolve operational issues promptly and professionally Qualifications and Experience Required 5-7 years fleet management experience, preferably in corporate or facility management Proven track record managing multi-country operations with 100+ vehicles Strong knowledge of EMEA transportation regulations and compliance frameworks Experience with fleet management systems, telematics platforms, and data analytics Demonstrated vendor contract negotiation and management expertise Financial acumen: budget development and cost performance analysis Fluency in English and French (required for Paris-based role) Preferred Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or related field Professional certifications: CAFM (Certified Automotive Fleet Manager) or equivalent Electric vehicle fleet integration and charging infrastructure experience Knowledge of ISO standards for fleet management and environmental performance Background in integrated facilities management or corporate real estate services Additional European language skills Key Competencies Strategic thinking: balance operational efficiency with long-term optimization Strong analytical skills: proficiency in Excel, Power BI, or similar tools Excellent cross-cultural communication and stakeholder engagement Problem-solving orientation with sound decision-making under pressure Detail-oriented with strong organizational and project management capabilities Adaptable in dynamic, client-focused environments About JLL Work Dynamics JLL Work Dynamics delivers integrated workplace solutions creating exceptional experiences for clients and their employees through workplace strategy, facility management, project delivery, and technology integration. Location: On-site –Les Ulis, Île-de-France If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. 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