Administrative Intern – MA Development and Impact Division (12 months Fixed-Term, Hybrid in London office 2 days a week)

Job description

Application Closing Date interviews commence 21st September 2026 Context of Role The internship is designed to provide foundational experience related to the operations of IPPF, and specifically the MA Development and Impact Division. The position will undertake administrative tasks across the division, supporting the delivery of critical deliverables. While the role will primarily be administrative, there will also be opportunities to engage in and support specific thematic and strategic deliverables. IPPF is committed to supporting youth workers and foster development opportunities within SRHR. Role Purpose The purpose of the internship is to support the Member Association (MA) Development and Impact division with the administration of meetings, events, travel, and specific projects, as well as to contribute to specific thematic and strategic pieces of work. Deliverables To plan, schedule and make logistical arrangements for divisional meetings, retreats, events and webinars. To make travel arrangements in line with policies and specific donor requirements (flight bookings, hotels, visas, transport arrangements etc). To support the design of meeting agendas and content preparation To actively participate in notetaking during meetings and discussions. To process payments, monitor budget expenditure, prepare budgets for events/ meetings, and liaise with the Finance & Technology division when necessary. To undertake contractual and procurement processes for engaging consultants. To collate and maintain effective documentation and records on IPPF’s SharePoint system, including tracking documents and correspondence and ensuring robust documentation is maintained. To contribute to specific thematic and strategic pieces of work, such as data analysis, document writing and review, or participation in related meetings. To support the drafting of briefs/reports on SRHR issues To undertake any other reasonable duties as may be requested from time to time. Essential Skills Excellent organisational skills – to support document management, workload prioritisation, scheduling and information management. Excellent attention to detail. Good communication and interpersonal skills - tactful, diplomatic, and flexible. Must be an effective team player working across teams and divisions. Excellent time management. Ability to communicate in good written English. Ability to take initiative and work independently. Good problem-solving skills. Excellent IT proficiency – Advanced Microsoft Word, Outlook (or equivalent) Excel, and PowerPoint. Strong numerical and budgeting proficiency Knowledge of Sexual and Reproductive Health and Rights