Administrative Liaison

Job description

Company Description Job Description The Division of Budget and Capital Program Management (BCPM) is seeking a qualified candidate to serve as Administrative Liaison for a variety of duties supporting the three closely related divisions of BCPM, Grants and Fiscal Management (GFM), and Audit. The Administrative Liaison will report directly to the Director of Administration in BCPM. Responsibilities will be a variety of fiscal, administrative, and personnel tasks necessary to support a fast-paced, dynamic professional workforce. Personnel-related duties may include performing personnel functions using the NYCAPS system, assisting the Director in personnel management activities such as processing Personnel paperwork and working out the best title/recruitments steps, maintaining positions/vacancies schedules, tracking and reporting on personnel actions, coordinating ongoing employee recruitment process and attending civil service list calls and division interviews, as needed. The chosen candidate will assist employees with CityTime and payroll issues, creating, updating, and maintaining tracking spreadsheets and organizational charts. Assist with scheduling professional training and perform other related administrative duties. Additionally, the Administrative Liaison may perform Fiscal officer duties for BCPM and GFM divisions, such as purchasing supplies and materials needed for staff, preparation of budget mods, requisition and receiving report preparation, working with various division staff to assist in the administrative aspect of processing the Engineering Service Agreement (ESA) tasks. ***Candidates must be serving currently in the title of Principal Administrative Associate, or be reachable on the civil service list.*** PRINCIPAL ADMINISTRATIVE ASSOC - 10124 Qualifications 1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or 3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.