Administrative / Office Support Assistant Vice President

Job description

SMBC: A trusted partner for the long term Here at SMBC Group, we want to help you find the next step in your career so read on to discover if this opportunity is the one for you. We like to recognise potential in our people, so we welcome your application even when your experience doesn’t perfectly align with the job description. Whilst we’ll always strive to be better, we’re proud of our inclusive culture, and encourage our applicants and colleagues to be their authentic, unique selves. Who we are United by a sense of purpose towards our customers – to be a trusted partner for the long-term – and our universal banking platform in EMEA, SMBC Group has an international growth agenda and award-winning products, meaning we provide exciting opportunities to work on a diverse range of projects and initiatives. We deliver a full suite of corporate finance products and solutions to our customers as well as investment banking and advisory services, and a range of innovative solutions in global capital markets. Read on to find out how you could enhance your skills and gain valuable experience, by joining us to support our clients transition to a sustainable future. Role Summary Is the next step in your career at SMBC Group EMEA? We’re looking for a Assistant Vice President Finance, Accounting,Tax & Administration for our Planning & Admin, SMFL department to join our team. Additionally, you will be tasked with providing various support services for SMFL subsidiaries (both consolidated/equity method) and SMFL group companies in Europe. Provide day-to-day operational support to the sales team, ensuring smooth execution of sales activities. Prepare, review and manage sales-related documentation including contracts, proposals, quotations and internal materials. Coordinate with internal departments to support sales processes, client onboarding and transaction execution. Maintain and update sales records, client information and transaction data in internal systems. Support sales reporting, including preparation of sales figures, pipeline reports and management materials. Assist with scheduling and coordination of sales meetings, client calls and presentations. Liaise with clients as required for administrative matters, documentation follow-ups and logistical coordination. Business Area Sumitomo Mitsui Finance and Leasing Company Limited (“SMFL”) , established in 1963, is one of the leading leasing companies in Japan. In the Global Marketplace, SMFL has rapidly expanded its business in the transportation sector, starting with acquisition of SMBC Aviation Capital in 2012, followed by entering aircraft engine leasing and helicopter leasing businesses in collaboration with Sumitomo Corporation to further strengthen initiatives in the growing market. Position Description Accounting Handle accounting-related activities including budget management in the branch, and report to the manager of the branch and SMFL Tokyo. Conduct the branch financial closing operations, consolidated account settlements and cash flow management for the branch. Collaborate with various third parties (tax and accountant offices, etc.) Perform other duties as assigned by branch managers. Finance / Treasury Handle treasury and finance-related activities for the branch, and report to the manager of the branch and SMFL Tokyo. Manage the branch’s funding, liquidity, and cash flow positions to ensure sufficient financial resources for business operations. Monitor financial performance and support budgeting, forecasting, and financial planning activities. Liaise with internal stakeholders, financial institutions, and SMFL Tokyo on funding and treasury matters. Support asset and liability management activities, including analysis of financing structures and funding costs. Prepare and analyse financial reports, management information, and ad hoc financial analyses as required. Collaborate with various third parties (banks, financial advisers, etc.) Perform other duties as assigned. Administrative Operations Assist with general office management duties including facilities and insurance arrangements in cooperation with relevant SMBC BI departments. Responsibility for travel booking and itinerary management. Meeting arrangements - preparation of agendas, supporting documentation, scheduling and arranging conference calls and meeting room bookings. Ensuring all video/audio conference meetings are set-up in advance of meeting and liaising with IT for any technical issues. Tax Handle all tax-related and transfer pricing activities, and report to the manager of the branch and SMFL Tokyo. Respond to inquiries from external tax and accounting advisors, tax authorities in UK and other EU countries or other parties related to tax and accounting, when it is requested. Review tax calculation provided by the agents and authorities, contact them to correct it, if necessary. Research on recent tax issues related to SMFL business activities or others. Competencies Customer Focus Driving Change Driving Results Embraces Diversity Enterprise Leadership Judgement and Decision Making Risk Management Strategic and Visionary Trust and Integrity What we offer For all the expertise and experience you bring to help us make a difference, it’s only sustainable if we support you to build your career and be your best self so we offer competitive company benefits, centred around promoting positive well-bring and work-life balance. We also believe in fostering a diverse and inclusive work environment, where all team members perspectives and contributions are valued. Initiatives in place which promote a diverse and inclusive culture and healthy work life balance include hybrid working, Sport & Social Clubs and Diversity and Inclusion networks. As an employee of SMBC you have access to a host of both useful and exciting benefit offerings. See below some of the benefits on offer to you: Hybrid and flexible working Competitive paid leave days Benefits to support your physical wellbeing, including private medical insurance and life and invalidity insurance Various policies to support your mental wellbeing, including a robust behavioural health network with counselling and coaching services Access a wide range of learning and development opportunities and career progression opportunities Ambitious remuneration package So, if you like a challenge and want to continuously grow and develop in a role where you will be supported along the way by a dynamic and diverse team, apply today!! We recognise our role as a bank to support social change and welcome all applications, including those from groups often under-represented in financial services. We value the uniqueness of professional and personal, backgrounds and perspectives as they play a vital role in continuing the sustainable growth of our organisation. We’ll ensure reasonable adjustments to our recruitment process are offered due to a disability or long-term condition whenever requested. We are committed to transparent and equitable pay practices. Compensation is determined using objective criteria, including skills, experience, and role responsibilities, and applied consistently throughout our recruitment processes. We do not request candidates' pay history and are committed to preventing unjustified pay disparities.