Administrative Project Support Specialist

Job description

Location : Ukraine, Remote Engagement Type: Independent Contractor Agreement for Provision of Services (Long-Term) Industry : Mission-Critical Facilities, Data Centers Ehvert Mission Critical, a business unit within Salas O’Brien, a U.S.-based engineering and professional services firm, is seeking an experienced independent contractor (self-employedprofessional) for a long-term contractual engagement. This role is not limited to a single project and involves ongoing collaboration based on business needs. Services will be provided as anindependent business entity under a formal independent contractor agreement. How to Apply: Interested candidates should submit their resume in English, detailing relevant experience. Role Summary: We are seeking a highly organized, detail-oriented, and reliable Administrative Project Support professional to provide day-to-day administrative assistance to active engineering and projectdelivery teams within Ehvert Mission Critical. This role focuses on administrative project coordination, document control, SharePoint organization, task tracking, and procedural documentation support. The successful candidate will workclosely with project managers, engineers, and support teams to help maintain organized project documentation, support delivery schedules, and ensure administrative processes are followedconsistently across multiple active projects. This role is administrative in nature and does not require engineering or design experience. Strong English communication skills, attention to detail, organizational abilities, and comfort workingin a fast-paced, deadline-driven environment are essential. What We Offer: Experience working in a high-tech industry for an international company Involvement in unique, cutting-edge data center projects Dynamic collaboration with international engineering and project teams Competitive hourly service fees paid in USD Fully remote work format, Supportive and professional working environment Key Responsibilities & Experience: ProjectAdministration & Coordination Provide daily administrative support to multiple active projects Assist project managers with coordination activities, follow-ups, and general project support Track near-term and daily project tasks and deliverables to support schedule adherence Help ensure routine project items are completed and documented on time Support meeting preparation, meeting notes, action item tracking, and follow-up coordination Document Control & SharePoint Management Transfer project documentation received from clients, consultants, and internal teams Organize, name, version, and store files within SharePoint in accordance with project and QA/QC standards Maintain clean, auditable folder structures and document logs Assist with assembling and organizing project packages, reports, submittals, and progress updates StandardOperating Procedure (SOP) Support Assist with typing, formatting, editing, and organizing Standard Operating Procedures (SOPs) Transfer draft or marked-up content into approved SOP templates Maintain revision histories and controlled versions of SOP documentation Support consistency and organization of procedural documentation across disciplines General Administrative Support Assist with data entry, tracking logs, reminders, and basic reporting Support project teams with administrative coordination activities tied to project execution Qualifications & Skills: Minimum 2−3 years of experience in an administrative, project support, document control, or coordination role Strong written and verbal English communication skills (С1 level or higher) Strong typing and document formatting skills Proficiency in Microsoft Office applications, including Word, Excel, and Outlook Experience working with SharePoint or similar document management platforms High attention to detail, organization, and consistency Ability to follow structured procedures and document standards Comfortable supporting multiple projects and deadlines simultaneously Reliable, organized, and able to work independently with direction Strong time management and prioritization skills Preferred Qualifications: Prior experience supporting engineering, construction, architecture, or professional services teams Familiarity with project coordination or task-tracking environments Experience supporting QA/QC documentation processes is considered an asset Why Us? Work on cutting-edge data center projects in a fast-growing industry Opportunity to collaborate with industry-leading professionals and firms Competitive contractual terms Long-term collaboration opportunity within an international engineering environment Collaborate with Ehvert Mission Critical, a business unit within Salas O’Brien, and help support our international engineering and project delivery operations. Ehvert Mission Critical specializes in the design and construction management of data centers and operates as part of Salas O’Brien — a 4,000-person engineering and professional servicesfirm with more than 100 offices across North America. Salas O’Brien delivers over 10,000 projects annually and is ranked #39 on Engineering News-Record's 2024 Top 500 Design Firms list. Ehvert Mission Critical is an industry leader in hyperscale and AI data center engineering, delivering large-scale facilities for global technology companies such as Microsoft, Amazon, Oracle, and Uber. We offer highly competitive service fees to our independent contractors. This engagement is strictly as an independent contractor. You will not be eligible for employee benefits. Ehvert Mission Critical will not withhold taxes, provide insurance, or make socialsecurity or pension contributions on your behalf. Contractors are responsible for complying with all tax and labor obligations in their country of residence. A formal independent contractor agreement governed by Texas, United States law will be required prior to commencement.