Administrative Receptionist

Job description

JYSK is seeking an enthusiastic Administrative Receptionist to join our Human Resources team on a permanent, full-time basis. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. The successful candidates will be the first point of contact for visitors to Head Office, will handle office tasks, provide polite and professional assistance via phone, mail, and e-mail, make reservations or travel arrangements, and generally be a helpful and positive presence in the workplace. This role is required to work onsite in our corporate office located in Coquitlam, BC. Key Responsibilities: Provide a seamless and positive customer experience to all visitors and Colleagues including maintaining polite and professional communication via phone, e-mail, and mail. Administer the fire equipment inspections program - including arranging annual inspections for stores, DC, and head office; organizing deficiency repairs, and approving invoices. Generate reports, transcribe minutes from meetings, create presentations, and conduct research. Handle office tasks, such as screening phone calls, managing all incoming and outgoing mail, filing, booking appointments, booking travel arrangements and setting up for meetings, and reordering supplies. Perform light housekeeping duties while replenishing stock and supplies, ensuring work areas remain clean, organized, and free of obstructions. Be part of the social committee, help organize social events for colleagues at head office and offsite. Arrange lunches, food and refreshments for the office as needed (including picking up products at various companies). Administer onsite First Aid (JYSK will provide the Level 2 First Aid training). Provide administrative support by maintaining safety metrics, identifying trends and monitoring process. Perform other related duties for other departments as required. What does this role offer you? Be a part of a dynamic team and culture. The opportunity to have a rewarding career with various prospects for career advancement across different functions and teams. A great benefit package (including medical, vision and dental, EAP, and RRSP program). Discounts with local and national retailers (cell phones, gym memberships, entertainment tickets, hotels, etc.) through Perkopolis. A free 24/7 Employee Assistance Program available to you and your family. An amazing colleague discount on all JYSK products. We host a variety of social events and team building activities throughout the year. What do you bring to the role? Administrative or office-related experience. Physically capable of performing the duties of a first aid attendant. Excellent organizational skills and strong attention to detail. Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times. Very self-motivated and goal-oriented with the ability to multi-task. Desire to be proactive and create a positive experience for others. Capability to work in a fast-paced, team-oriented office environment. Proficient in Microsoft Office (i.e., Outlook, Word, Excel, PowerPoint). Valid driver’s license and consistent access to a vehicle are required. Must be authorized to work in Canada. Compensation: Generally, the hiring range for this position is $44,000 to $50,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity. If this sounds like an opportunity for you, come join JYSK and experience it for yourself! JYSK Canada is proud to be an equal opportunity employer. We welcome and encourage all candidates to apply. Our company values diversity and is committed to creating an inclusive culture where Colleagues can fully develop and utilize their talents and strengths. We consider all applications based on the position requirements, and we do so without regard to any unrelated factor and/or characteristic. Reasonable accommodations are available upon request for candidates taking part in all aspects of the hiring process. JYSK is presently inviting candidates to apply for this exciting opportunity. Applying to this posting allows you to express your interest in this current career opportunity at JYSK. We thank all applicants for their interest in a career at JYSK; however, only those candidates who are selected for an interview will be contacted. As one of world’s leading and fastest-growing home furnishing retailers, we know what it takes to build a satisfying career. The company is very proud of the inclusive and collaborative culture. Our values – Tradesman, Colleague, and Corporate Spirit – are not just words on the lunchroom wall but are consistently communicated and lived. Our values are undoubtedly the reason JYSK has flourished in Canada over the last 30 years with more than 70 stores and 1100+ colleagues.