Administrative Receptionist (OCP26405)

Job # OCP26405Job Title Administrative ReceptionistOffice Location Brookshire, TXBusiness/Department Power Electronics Systems/FacilitiesSales Territory, if applicable General Role Description Receive and assist visitors and callers as the first point of contact with the Company and provide administrative services Role Accountabilities- Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality, ensuring company and personal information is protected- Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality, ensuring company and personal information is protected- Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting- Plan, organize, and execute arrangements for business meetings and classes- Ensure travel and lodging arrangements are coordinated with the Company’s travel agent, as requested- Plan, organize, and administer a variety of Company activities, as requested- Answer the facility’s main phone number, greet visitors and respond to general business inquiries and direct to appropriate internal contacts- Ensure sufficient and appropriate office and cleaning supplies are ordered and available, maintaining optimal inventory levels- Issue safety PPE to visitors touring the factory - Coordinate with vendors for office services and maintenance, as requested General Employee Accountabilities- Bring full effort to bear on tasks assigned by manager- Give manager best advice- Give earliest notice when work cannot be delivered as specified- Cooperate and collaborate with peers and interact cross-organizationally as specified by manager- Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment - Comply with all Company policies, practices, and procedures and all regulations and laws- Recommend viable improvements proactively - Ensure effective utilization of business tools and processes Requirements Minimum Qualifications- High school diploma or equivalent- 2 years receptionist experience in a professional office environment- Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality- Demonstrated successful experience with administrative, clerical, and office systems and equipment- Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts- Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills- Demonstrated continuous improvement in areas of responsibility- Proficiency in Microsoft Windows, Outlook, Excel, Word and PowerPoint- Availability to travel less than 5% Preferred Qualifications- Associate degree in a related field of study- 3 years of administrative experience in a high volume manufacturing environment - 3 years of administrative experience in a global, high growth, engineering services organization- Demonstrated experience with a visitor management system Link to TMEIC Corporation Americas website: https://www.tmeic.com/. To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.. EEO/AA/M/F/Vet/Disability Employer

Job # OCP26405

Job Title Administrative Receptionist

Office Location Brookshire, TX

Business/Department Power Electronics Systems/Facilities

Sales Territory, if applicable

General Role Description

Receive and assist visitors and callers as the first point of contact with the Company and provide administrative services

Role Accountabilities

- Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality, ensuring company and personal information is protected

- Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality, ensuring company and personal information is protected

- Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting

- Plan, organize, and execute arrangements for business meetings and classes

- Ensure travel and lodging arrangements are coordinated with the Company’s travel agent, as requested

- Plan, organize, and administer a variety of Company activities, as requested

- Answer the facility’s main phone number, greet visitors and respond to general business inquiries and direct to appropriate internal contacts

- Ensure sufficient and appropriate office and cleaning supplies are ordered and available, maintaining optimal inventory levels

- Issue safety PPE to visitors touring the factory

- Coordinate with vendors for office services and maintenance, as requested

General Employee Accountabilities

- Bring full effort to bear on tasks assigned by manager

- Give manager best advice

- Give earliest notice when work cannot be delivered as specified

- Cooperate and collaborate with peers and interact cross-organizationally as specified by manager

- Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment

- Comply with all Company policies, practices, and procedures and all regulations and laws

- Recommend viable improvements proactively

- Ensure effective utilization of business tools and processes

Requirements

Minimum Qualifications

- High school diploma or equivalent

- 2 years receptionist experience in a professional office environment

- Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality

- Demonstrated successful experience with administrative, clerical, and office systems and equipment

- Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts

- Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills

- Demonstrated continuous improvement in areas of responsibility

- Proficiency in Microsoft Windows, Outlook, Excel, Word and PowerPoint

- Availability to travel less than 5%

Preferred Qualifications

- Associate degree in a related field of study

- 3 years of administrative experience in a high volume manufacturing environment

- 3 years of administrative experience in a global, high growth, engineering services organization

- Demonstrated experience with a visitor management system

Link to TMEIC Corporation Americas website: https://www.tmeic.com/. To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted..

EEO/AA/M/F/Vet/Disability Employer

TMEIC Corporation Americas drives industries worldwide. As a global leader in industrial systems and solutions, we deliver innovation and excellence in renewable energy, metals, port solutions, oil and gas, solar power, mining, and more.

TMEIC Corporation Americas drives industries worldwide. As a global leader in industrial systems and solutions, we deliver innovation and excellence in renewable energy, metals, port solutions, oil and gas, solar power, mining, and more.