Administrative Specialist III - University College

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Closing Date: Type of Position: Clerical Workstudy Position: No Job Type: Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas at Pine Bluff The University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population, competitive degree offerings and stellar faculty. For more than 140 years, the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning, growth and productivity while affording a basic need to its students – a chance to advance. The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential. You can excel in your chosen field of study through a curriculum of Certificate and Associates degree programs, more than thirty Undergraduate programs, Master’s degree programs and a Doctorate program in Aquaculture/Fisheries. You can also develop workplace readiness through internships, co-ops and fellowships in the U.S. and abroad. Out-of-class experiences and student involvement include more than 90 student organizations, an internationally renowned Vesper Choir, Marching Band, Concert Bands, Wind Symphony, nationally recognized debate team, award-winning theater department and accomplished athletic program. Though the main campus is in Pine Bluff, its reach is worldwide. UAPB has an extended campus in North Little Rock and offers as well as online courses. With the addition of the Arkansas Research and Education Optical Network (ARE-ON), students can engage in information exchange with others anywhere in the world. There are also Research and Extension offices in Lonoke, Newport and Lake Village and collaborations with other colleges and universities in the State through the National Science Foundation funded STEM (Science, Technology, Engineering and Mathematics) Academy. As the second oldest land-grant institution in the state of Arkansas, the mission of this No Excuse University remains the same – to provide a high quality, affordable education with a personal touch. We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact Human Resources at 870.575.8400 . Department: Student and Faculty Success | Center for Student Success and Academic Excellence | Department's Website: Summary of Job Duties: The Administrative Specialist III is responsible for coordinating office activities and managing Workday requisitions and related tasks for the Division of University College. This role requires flexibility, the ability to maintain confidentiality, work both independently and as part of a team, and to work efficiently and productively. May require travel to other campus locations as needed. General Responsibilities: - Research, prepare, examine, and verify documents and special reports, as well as develop, revise, and recommend administrative policies and procedures as directed by the Dean. - Ensure that supplies and equipment are ordered and delivered in a timely manner and recorded properly in Workday. - Maintain meeting minutes as needed, schedule meetings, and follow up for advisory committee meetings and other activities. - Assist with the AA degree application process. - Collaborate with procurement and finance for equipment and supply orders. - Perform other duties as assigned. Qualifications: Required Requirements Associate’s degree or higher 1-2 years of experience in an administrative role with increasing responsibilities. Demonstrates professionalism and exceptional customer service skills Team oriented Proficient in MS Word, Excel, and PowerPoint Displays a positive attitude and effective written and oral communication skills. Prepares spreadsheets, documents, reports, and presentations. Excellent organizational skills and attention to detail Provides clerical and administrative support to supervisory and professional staff. Serves as administrative manager for Dean's office. Works with students to ensure their needs are met regarding referrals, paperwork assistance, advisement appointments, etc. Preferred Qualifications: Bachelor's degree Professional administration experience in a higher education environment. 2-3 years of experience in an administrative role with increasing responsibilities Experience working in a higher education environment Additional Information: Salary Information: $35,000 Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants (Please upload all required documents in the "Resume" attachment section of your application to be considered for this position) : Recruitment Contact Information: Sharron Williams Employment Manager All application materials must be uploaded to the University of Arkansas System Career Site Please do not send to listed recruitment contact. Pre-employment Screening Requirements: Criminal Background Check The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: N/A Frequent Physical Activity: N/A Occasional Physical Activity: N/A Benefits Eligible: Yes