Administrative Staff Analyst (Non-Mgr) / Training Coordinator

Job description

Company Description Job Description **ALL APPLICANTS MUST BE PERMANENT IN THE CIVIL SERVICE TITLE OF ADMINISTRATIVE STAFF ANALYST (NON-MGR). The NYC Department of Environmental Protection (DEP) protects public health and the environment by supplying clean drinking water, collecting and treating wastewater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP delivers more than 1.1 billion gallons per day of the highest quality drinking water to 8.5 million NYC residents and more than 1 million people in Upstate New York, and has a wastewater conveyance and treatment system capable of processing over 1.3 billion gallons of wastewater per day to protect the environment and the city’s surrounding waterways. New York City has approximately 140,000 catch basins, 114,000 hydrants, 90,000 valves, 14 gatehouses, 3 reservoirs, 68 groundwater wells, a 100 million gallon underground storage tank and 7,000 miles each of both sanitary sewers and water mains. The responsibility of maintaining these vast networks falls under the Department of Environmental Protection’s Bureau of Water and Sewer Operations (BWSO). The NYC Department of Environmental Protection (DEP), Bureau of Water and Sewer Operations (BWSO), Division of Field Operations, is seeking a highly organized and motivated Training Coordinator to oversee and administer training, workforce development, operational support, and administrative coordination functions within the division. The selected candidate will play a critical role in supporting employee development, regulatory compliance, operational readiness, and centralized service functions across Field Operations. Responsibilities The Training Coordinator will be responsible for, but not limited to, the following duties: - Coordinate and manage all aspects of training for the Apprentice Construction Laborer (ACL) Program. - Participate in ACL recruitment and hiring processes, including candidate coordination and onboarding support. - Coordinate Environmental Health and Safety (EHS) training programs to ensure compliance with agency and regulatory requirements. - Facilitate and track Commercial Driver’s License (CDL) training and related certifications. - Coordinate ACL employee performance evaluations, reviews, and associated documentation. - Organize and monitor Certificate of Fitness (COF) training and certification requirements. - Coordinate with EHS personnel for Grade D licensing training and related compliance activities. - Plan and administer annual operations competitions and workforce development events. - Serve as liaison with Fleet Operations regarding vehicle distribution, repairs, maintenance coordination, and vehicle-related training requirements. - Coordinate with external training vendors as necessary to support operational and workforce training initiatives (for example welding training, equipment training, vehicle training) - Maintain accurate training records, certifications, compliance documentation, and reporting metrics. In addition to training-related responsibilities, the position will support various administrative and operational functions under the Division of Central Services within BWSO Field Operations, including: - Procurement coordination and purchasing support. - Inventory management and distribution. - Purchase order processing and contract monitoring. - Inventory audits and compliance tracking. - Coordination of operational supplies, materials, and equipment distribution. Preferred Skills and Qualifications - Strong organizational, communication, and coordination skills. - Experience managing training programs, workforce development initiatives, or operational support functions. - Knowledge of environmental health and safety procedures and compliance standards preferred. - Familiarity with CDL, COF, and municipal licensing requirements is desirable. - Experience with procurement, inventory management, and contract administration preferred. - Ability to manage multiple priorities in a fast-paced operational environment. - Proficiency with Microsoft Office Suite and database tracking systems. Work Environment This position operates within the Bureau of Water and Sewer Operations Field Operations Central Services Division, supporting field personnel, operational units, and functions throughout the Division of Field Operations. The Training Coordinator will work collaboratively with management, EHS, field staff, Fleet Operations, external vendors, and training providers to ensure workforce readiness, operational efficiency, and regulatory compliance. This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Appointments are subject to OMB approval. For additional information about DEP, visit www.nyc.gov/dep ADMINISTRATIVE STAFF ANALYST ( - 1002D Qualifications 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or 2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.