Admissions Advisor / Associate Admissions Advisor

Job description

Position Admissions Advisor / Associate Admissions Advisor Department Undergraduate Admissions Position type Full-time Location City Campus (Sangenjaya station): Remote work available; occasional on-site attendance may be required as needed for business purposes. Work hours 37.5 hours per week (9:00 to 17:30, Monday to Friday) Report to Director of Admissions Operations Visa Requirement Temple University, Japan Campus (TUJ) is able to sponsor a visa for this position. Salary & benefit Salary commensurate with experience. Eleven (11) days paid vacation in the first year, increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year. In addition, approximately two weeks company-wide break over Christmas/New Year. Japanese social insurance and pension, commuting/telework allowance, a welfare-discount program membership, and retirement payment system. Overview of position The TUJ Undergraduate Admissions Office is responsible for reviewing and processing all applications to the TUJ undergraduate programs. The main operations are sending out admission decisions on a rolling basis, accurately entering and maintaining data in various information systems, and ensuring the smooth flow of student information between departments. TUJ is looking for a detail-oriented individual to join the admissions team as an Admissions Advisor or Associate Admissions Advisor. This position offers an exciting opportunity to contribute to the growth and success of Temple University Japan's admissions office. The selected candidate will receive fast-paced on-the-job training (OJT). Although the office generally operates remotely, the Admissions Advisor / Associate Admissions Advisor is expected to complete onboarding and initial training in-person on campus during the first few months of employment. The selected candidate must also work closely with other admissions team members during the same working hours, and occasional on-campus attendance will also be required. Accordingly, the selected candidate must reside in Japan’s Kanto region. Primary responsibilities Process admissions applications and transfer credit evaluations in the school systems (Slate, Banner, u.achieve, etc.) Work on reducing turnaround time of application reviews Check and process updated or final transcripts from newly admitted and enrolled students Collaborate with the director and the other team members to optimize the use of technology and AI for admissions processes and reports Update student data that is not automated yet in the school systems Handle inquiries and requests from the relevant offices including the Admissions Counseling Office, Academic Advising Center, and Office of Student Services and Engagement regarding admissions policies, application review procedures and transfer credit evaluations Conduct matriculation reviews for conditionally admitted students Update digital reference files for future use Assist in data analysis when necessary Consult with Main Campus Admissions for cases or policies when necessary Qualifications and Experience Bachelor's degree or higher Fluent in English and Business Level Japanese (oral and written) A graduate from a U.S. university or familiarity with the U.S. and/or international higher education systems 2-3 years working experience in higher educational institutions Experience with student information systems (experience with Slate is a plus) A history of commitment to accurate data entry and record-keeping in a time-sensitive working environment Strong computer skills and knowledge in Microsoft Word, Excel, and CRM Excellent research skills Friendly, professional and detail-oriented Preferred Qualifications and Experience Familiarity with multiple student information systems (e.g., Banner, Slate, u.achieve, or others) Experience in higher education admissions or related administrative roles Experience collaborating with student recruiters and academic or student services offices. Application Process Review of applications will begin immediately with a desired start date of July 1, 2026. Required application materials to be submitted: a cover letter highlighting relevant experience and what appeals to you about the position, a resume or CV and a list of two professional references with their contact information Only those applicants who make it past the initial review will be contacted. Temple University, Japan Campus is committed to equal opportunity employment, and to increase diversity and inclusivity in both its community and curricula. All qualified applicants shall receive full and equal consideration for employment. The university does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law. Candidates who can contribute to the institution's goals are strongly encouraged to apply.